希爾頓Administration Assistants 行政中心秘書 【Signia Hilton Tainan】

負責酒店行政中心的日常行政及秘書工作，為酒店管理層提供高效、專業的行政支援，確保行政中心日常運作順暢。
協助酒店管理層進行日程管理，包括會議、行程、訪客及重要活動的安排與協調。
負責管理層會議的籌備、會議室安排、資料準備、會議紀錄及會後事項跟進，確保相關工作按時完成。
協助準備、整理及校對各類中英文文件、報告、簡報、信函及內部溝通資料。
負責行政中心文件及重要資料的分類、整理、歸檔及保管，妥善處理涉及酒店營運及管理層的機密資訊。
協助處理酒店內外部日常溝通，包括電話、Email、信件及其他行政往來，並與各部門保持良好的溝通與協作。
協助酒店管理層進行跨部門工作協調，追蹤管理層交辦事項及各項工作的執行進度，並適時回報相關情況。
協助接待酒店重要賓客、業主、品牌方、合作夥伴及其他重要訪客，提供符合國際酒店標準的專業接待服務。
協助安排及籌備酒店重要會議、管理層活動、VIP接待及外部訪客行程，包括相關交通、餐飲及其他行政安排。
協助處理行政中心相關的採購、費用申請、帳單及其他行政流程，並做好相關文件及記錄管理。
協助整理及更新酒店管理層所需的營運資料、數據、報表及相關文件，確保資訊準確及及時。
配合酒店管理層及各部門完成各類行政專案及臨時性工作，並能根據工作優先順序靈活處理多項任務。
在日常工作中維護酒店及管理層的專業形象，遵守酒店各項政策、品牌標準、服務流程及資訊保密要求。
積極與酒店各部門及國際酒店集團相關單位保持良好合作關係，確保資訊傳遞及工作協調高效順暢。
完成上級主管交辦的其他行政及秘書相關工作。

Provide professional and efficient administrative and secretarial support to the Executive Office and hotel management team, ensuring the smooth and effective daily operation of the office.
Assist hotel management with calendar and schedule management, including meetings, appointments, business trips, guest visits, and other important engagements.
Coordinate and prepare management meetings, including meeting room arrangements, agendas, presentation materials, meeting minutes, and follow-up on action items.
Prepare, organize, proofread, and maintain various documents, reports, presentations, correspondence, and internal communications in both English and Chinese.
Maintain proper filing and record-keeping systems for the Executive Office, ensuring that confidential and sensitive information is handled with the highest level of discretion.
Handle daily internal and external communications, including telephone calls, emails, correspondence, and administrative inquiries, while maintaining effective communication with all hotel departments.
Coordinate cross-departmental communication and follow up on tasks assigned by hotel management, ensuring timely execution and providing updates on progress when required.
Welcome and assist VIP guests, hotel owners, brand representatives, business partners, and other important visitors, providing professional service in accordance with international hotel standards.
Assist in coordinating and preparing VIP visits, important meetings, management events, and external appointments, including transportation, dining, meeting arrangements, and other related requirements.
Assist with administrative procedures related to purchasing, expense claims, invoices, and other Executive Office matters, ensuring accurate documentation and timely processing.
Compile and organize operational information, reports, data, and other materials required by hotel management, ensuring accuracy and timely submission.
Support hotel management and various departments with administrative projects, special assignments, and ad hoc tasks, managing multiple priorities effectively and professionally.
Maintain a professional image and high service standards when representing the Executive Office and hotel management, in accordance with hotel policies, brand standards, and operational procedures.
Maintain positive and effective working relationships with all hotel departments and relevant representatives of the international hotel group to ensure smooth communication and coordination.
Handle all information related to hotel management and the Executive Office with a high degree of confidentiality, integrity, and professionalism.
Perform other duties and responsibilities as assigned by the supervisor or hotel management.