行政特助 Executive Assistant to MD

Job Responsibilities
工作職責

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Screen and prioritize emails, phone calls, and correspondence on behalf of the executive
• Prepare reports, presentations, and documents for internal and external meetings
• Coordinate meetings, including logistics, agendas, and minutes
• Coordinate complex international and domestic travel itineraries, including flights, accommodation, and ground transportation
• Serve as the primary liaison between the MD and internal departments, stakeholders, and external clients
• Handle confidential information with discretion and professionalism
• Organize and maintain filing systems (digital and physical)
• Manage organizational information systems and compliance frameworks to ensure data integrity and audit readiness
• Lead or assist in special projects as directed by the MD, often involving cross-functional collaboration
• Plan and coordinate events, conferences, and executive-level functions.
• Monitor deadlines and ensure timely completion of tasks
• Complete tasks assigned by Managing Director, Taiwan

• 負責高階主管行程管理，包含會議安排、行程規劃及差旅安排
• 協助主管篩選與處理電子郵件、電話及各項往來文件，並進行優先順序安排
• 準備內外部會議所需之報告、簡報及相關文件
• 負責會議協調作業，包含會議安排、議程規劃及會議紀錄整理
• 規劃與安排國內外差旅行程，包含機票、住宿及交通接送等事宜
• 擔任總經理（MD）與內部各部門、外部合作夥伴及客戶之溝通窗口
• 妥善處理機密資訊，並維持高度專業與保密原則
• 建立並維護檔案管理系統（含電子及紙本資料）
• 協助管理公司內部資訊系統及相關合規作業，確保資料完整性及符合稽核要求
• 依主管指示協助或執行專案，並配合跨部門協作
• 規劃與執行公司活動、會議及高階主管相關行程安排
• 追蹤各項工作進度與時程，確保任務如期完成
• 辦理總經理交辦事項

Job Requirements
任職條件

• Bachelor’s degree in Business Administration or related field (preferred)
• 5+ years of experience as an Executive Assistant or in a similar administrative role
• Excellent oral and written communication skills in both English and Mandarin
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams).
• Ability to handle sensitive information with confidentiality
• Strong problem-solving skills and attention to detail
• Ability to work independently and prioritize tasks effectively

• 商業管理或相關科系學士以上學歷佳
• 具5年以上高階主管助理或相關行政工作經驗
• 具備良好中英文溝通能力（含口說及書寫）
• 具備優良之組織規劃及時間管理能力
• 具備良好溝通協調能力及文件撰寫能力
• 熟悉 Microsoft Office（Word、Excel、PowerPoint、Outlook）及視訊/協作工具（如 Zoom、Teams）
• 具備高度保密意識，能妥善處理敏感資訊
• 具備問題分析與解決能力，做事細心負責
• 能獨立作業，並具良好工作優先順序判斷能力