行政助理 Administrator

■ 職位概述 / Job Summary

我們正在尋找一位高度組織化、細心且能多工處理的行政助理，以支援室內設計公司的日常運營。該職位涵蓋行政工作、辦公室管理，並協助總經理處理相關事務。理想的候選人需具備主動性、高效處理事務的能力，並能夠在快節奏的環境中靈活應對。

We are seeking a highly organized and detail-oriented Administrator to support the daily operations of our interior design firm. This role involves administrative duties, office management, and providing assistance to the Managing Director. The ideal candidate is proactive, efficient, and capable of handling multiple tasks in a fast-paced environment.

■ 主要職責 / Key Responsibilities

• 處理日常辦公室運營，包括文件管理、歸檔及郵件往來。
• 管理辦公用品、設備維護及供應商聯繫。
• 協助準備報告、會議紀錄及簡報文件。
• 整理並維護公司記錄、合約及專案文件。
• 支援人事相關事務，如新人入職手續與人事資料管理。
• 處理機密文件與溝通事務，確保資訊安全。
• 協助準備業務報告、簡報與商務文件。
• 跟進專案進度，確保時程與行動項目執行到位。
• 進行市場調查，收集數據，支援業務決策。
• 組織內部與外部會議、公司活動及團隊建設活動。
• 執行辦公室行政管理流程，確保高效運作。
• 必要時協調IT支援及辦公設備維護。

• Handle daily office operations, including document management, filing, and correspondence.
• Coordinate office supplies, equipment maintenance, and vendor relationships.
• Assist in preparing reports, meeting minutes, and presentations.
• Organize and maintain company records, contracts, and project documents.
• Support HR tasks such as onboarding new employees and maintaining personnel records.
• Handle confidential documents and communications with discretion.
• Assist in preparing reports, presentations, and business correspondence.
• Support project follow-ups, ensuring deadlines and action points are met.
• Conduct research and compile data for decision-making and business strategies.
• Ensure smooth office operations by liaising with suppliers and service providers.
• Organize internal and external meetings, company events, and team activities.
• Maintain office efficiency by implementing administrative procedures and policies.
• Coordinate IT and facility maintenance needs when required.