xPL - AS Senior Administrative Assist - Office

Position Description: Lead for overall office administrative functions of local business unit and work closely with department managers and provide support to office staff. Manage Administrative Services team members. Essential Duties Key Responsibilities: Provide exceptional customer service and positive interactions while serving as senior administrative contact for office administrative team and serve as liaison for Business Unit (BU) Department Managers and office staff. Partner with Department Managers, Construction/Project Executives, and other senior leadership to facilitate daily work activities and manage commitments. Manage requests for office administrative support and delegate as appropriate to Administrative Services (AS) team members. Balance workload and prioritize concurrent tasks and activities for AS staff and self. Manage and coordinate AS team and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). Execute administrative plans in support of BU policies, programs, operations, and financial matters. Manage records retention process and retrieval systems for BU (physical and digital); provide historical reports and references, as requested. Team with Office Manager to coordinate and plan office moves. Proofread written correspondence, memos, emails, presentations, and other documents, as requested. Lead local office AS team to plan and organize BU events and manage event budget. Maintain Notary Public commission and provide advice on use of corporate seal. Manage and provide orientation and plan and implement safety-training needs for AS team members. Establish Standard Operating Procedures (SOP) for AS staff roles. Explore and drive innovative ideas to improve systems, processes, and service quality. Foster inclusive work environment and oversee appropriate work-life balance for AS team members. Embrace company culture, values, and Diversity, Equity, Inclusion (DEI) across company. Lead and develop direct reports to ensure strength in key areas of administrative expertise. Foster teamwork, open communication, share best practices, and collaborate with others. Deliver timely performance feedback for direct reports, execute/contribute to performance appraisals during annual performance cycle, utilize talent management system, and identify appropriate training for development needs. Serve as Development Partner (DP) for employees within job family. Other activities, duties, and responsibilities as assigned.