【醫藥商務部_Commercial Excellence】Assistant (Sales, Marketing, Medical) 助理 (歡迎具藥業實習經驗之畢業生申請)

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.
The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

Purpose of the Role:
-Manage, organize, and distribute information within the department; answer phone calls and handle general administrative duties.
-Provide administrative support to senior management, including document handling, information preparation, and related inquiries.
-Support the Commercialization in daily operations and assist with general departmental administrative activities.
-Schedule meetings and manage executives’ and team calendars using administrative and scheduling systems
-Plan and coordinate meetings, prepare detailed meeting minutes, and follow up on action items and decisions.
-Assist with day-to-day office operations, including document filing, data organization, and administrative support.
-Perform other administrative tasks as assigned by management.

What You’ll Do :
-Provide administrative support for the daily operations of the Commercialization team and act as the primary point of contact between the team and internal stakeholders
-Support employee onboarding and offboarding processes, including system access and permission management, business card printing, and contact information maintenance
-Manage scheduling, travel arrangements, visitor reception, and general office administrative support
-Handle office supply procurement and support vendor sourcing, comparison, and management.
-Support Commercialization team employee events and collaborate with executives and senior administrative assistants to handle assignments and inquiries from senior management.
-Support the planning and execution of various meetings and events, including monthly meetings, MMS meetings, and Cycle Meetings, covering venue arrangements, equipment setup, refreshments, and related administrative tasks.
-Manage event initiation and closing processes based on senior management instructions and ensure completeness and timely follow up of all required documentation.
-Assist with document stamping processes and establish, maintain, and manage document filing and archiving systems.
-Support and coordinate multiple review and approval processes, including document uploading, review tracking, result communication, final archiving, and maintenance of tracking logs, covering contracts, Promotional Materials, Samples, Demo Goods, FMV, Vendor Forms, Speaker Fees, Purchase Orders, P2P events, and Medical Information.
-Assist in the preparation and consolidation of periodic reports to ensure accuracy and timeliness of information
-Support SOP training record filing, LMS system operations, and prepare administrative and internal/external communication documents, including emails, memos, letters, and forms.