Youth Program Coordinator
Summary
The Youth Program Coordinator supports the planning and coordination of youth and family programs at Olivewood Gardens and Learning Center, including scheduling field trips, managing volunteers, and handling administrative tasks, while working with community partners and school districts.
Olivewood Gardens and Learning Center
Location: National City, CA
Schedule: Full-time, evenings & at least one weekend per month required
Reports to: Director of Youth Programs
Compensation: $22-$25 per hour
Classification: Full-time, Non-exempt
Location: National City, CA
Schedule: Full-time, evenings & at least one weekend per month required
Reports to: Director of Youth Programs
Compensation: $22-$25 per hour
Classification: Full-time, Non-exempt
Scope of Work: The Youth Program Coordinator supports the planning and coordination of Olivewood’s youth and family programs including the Children's Garden and Nutrition Education Program, Chefcitos, Garden Explorers, High School Programs, and other children’s programs and events. The Coordinator plays a key role in facilitating partner relationships including Olivewood’s partnership with National School District. As an organization rooted in community, this role requires active participation in anti-racist work, and a commitment to equity and inclusion.
Olivewood Gardens and Learning Center provides equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, gender, sex, gender identity or expression, age, medical condition, sexual orientation, marital status, citizenship, pregnancy, physical or mental disability, genetic information, veteran status, military status, caregiver status or any other characteristic protected by federal, state or local laws.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Olivewood, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experiences don't align perfectly with every qualification listed, we encourage you to apply anyways. You may be just the right candidate for this position.
Program Coordination and Support
- Collaborate with National School District and Children’s Program Team to schedule field trips for classes, school garden and after school lessons, teacher professional development, and other activities
- Schedule and coordinate programs on-site, as well as off-site field trips, day camps, private youth programs, and family programs
- Support invoicing for paid youth and family programs
- Work alongside youth program teams to support program development and planning activities
- Support administrative activities including scheduling calendars, registration creation, and tracking
- Support High School program team in developing relationships with local high schools, recruitment for programs, and other activities as needed
- Provide programmatic support as needed; including occasionally teaching or assisting with lessons
- Gather, track, and report program data
- Serve as point of contact for community members interested in scheduling youth programs at Olivewood Gardens
- Provide administrative and hands-on support for annual special events such as Day of Play and Halloween
- Collaborate with community partners
Volunteer and Intern Management
- Collaborate with the Volunteer Coordinator to ensure children’s and family programs are fully supported
- Provide oversight and scheduling support for Children’s Program volunteers and interns
- Ensure an engaging and rewarding experience for volunteers and interns
- Be a role model of respect, curiosity, learning, and encourage volunteer and intern interests/talents
Communication, Outreach and Team Collaboration
- Participate in Olivewood staff meetings and activities
- Manage and plan programming calendar
- Develop and maintain strong relationships with key community and National School District stakeholders including district leadership, principals, and teachers
- Represent Olivewood Gardens in the community at professional and community events
Olivewood is committed to hiring the best candidate to fit the organization needs and future growth. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Education/Experience:
- 2+ years related experience and/or training in program coordination in the fields of education, health, agriculture, culinary arts, physical fitness; or equivalent combination of education and experience
- Proven ability to successfully manage multiple educational programs
- Commitment to nutrition, agriculture, and wellness
- Commitment to diversity, equity, and inclusion
Interpersonal Skills:
- Strong interpersonal and teamwork skills
- Comfortable working with supervisor, staff, interns, and volunteers
- Flexible in fast-paced and unpredictable environments
- Able to weigh multiple factors to act quickly, decisively, and diplomatically
- Proven experience working with people of different cultures and backgrounds
Language Ability:
- Excellent verbal and written communication skills
- Ability to write routine reports and correspondence
- Ability to speak and present effectively before groups
- Spanish language skills preferred
Reasoning Ability:
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several variables in standardized situations.
Computer Skills:
This role utilizes a variety of desktop and online tools. To perform this job successfully, an individual should be comfortable using computers and learning new tools, as well as a knowledge of Google Suite, Microsoft Office, a basic social media platforms (Facebook, Instagram). Experience in Canva or other design platforms and virtual meeting platforms, a plus.
Certificates and Licenses:
Acceptable DMV record and valid driver’s license required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role utilizes a variety of desktop and online tools. To perform this job successfully, an individual should be comfortable using computers and learning new tools, as well as a knowledge of Google Suite, Microsoft Office, a basic social media platforms (Facebook, Instagram). Experience in Canva or other design platforms and virtual meeting platforms, a plus.
Certificates and Licenses:
Acceptable DMV record and valid driver’s license required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work with frequent interruption and simultaneously supervise tasks
- Ability to stand, stoop, reach and bend. Mobility of arms to reach, dexterity of hands to grasp and manipulate large and small objects
- Ability to read small print
- Ability to stand for long period and walk long distances over uneven and unimproved surfaces in a garden or urban agricultural environment
- Ability to lift, push and/or pull objects up to 40 pounds
- Ability to work with and near, equipment with moving mechanical parts
- Ability to work outdoors and tolerate varying weather conditions
- Ability to use and look at small electronic devices (e.g., computer, tablet or smart phone)
- Eligible for health benefits including medical, dental, vision, and life insurance.
- Vacation and sick pay, and 18 paid company holidays and office closure days
- Employer-sponsored 403(b) retirement plan
- Cell phone stipend
- Monthly and quarterly all staff professional development and team building opportunities
- Outdoor work environment
- Culture of learning, care, and community