總監特助 Executive Assistant to Director

柏成設計是一間以建築、室內與空間設計為核心的設計事務所。
JC. Architecture & Design is a design practice focused on architecture, interiors, and spatial projects.

我們正在尋找一位總監特助，協助總監進行日常行程管理、內外部協調與專案執行追蹤。
We are looking for an Executive Assistant to support the Director in daily scheduling, coordination, and operational follow-through.

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【工作內容 Responsibilities】

1. 總監行程與時間管理
Director’s Schedule & Time Management

• 總監行程安排、優先順序規劃與調整

Manage and prioritize the Director’s schedule

• 會議安排與時間控管（含跨部門與外部會議）

Coordinate meetings and manage time effectively

• 重要事項提醒與行程追蹤

Track key tasks and provide timely reminders

2. 專案與決策支援
Project & Decision Support

• 協助整理專案資料與會議重點

Organize project information and meeting summaries

• 準備簡報、報告與決策相關資料

Prepare presentations, reports, and decision materials

• 協助追蹤專案進度與重要節點

Track project progress and key milestones

3. 對外溝通窗口
External Communication

• 協助處理對外聯繫（客戶、合作夥伴、顧問等）

Support external communication with clients, partners, and consultants

• 彙整與過濾資訊，提升溝通效率

Filter and organize information for effective communication

• 協助維持對外溝通品質與一致性

Maintain clear and consistent external communication

4. 內部溝通與協調
Internal Communication & Coordination

• 協助將總監指示清楚轉達至各部門

Communicate the Director’s instructions clearly across internal teams

• 協助整合與傳遞業主需求，確保團隊理解一致

Consolidate and communicate client requirements to ensure team alignment

• 追蹤指示執行情況並回報進度

Track execution progress and provide updates

• 協助跨部門溝通與協調，提升整體工作效率

Facilitate cross-team coordination and improve workflow efficiency

5. 商務與客戶協調（視專案需求）
Business & Client Coordination (as needed)

• 協助新客戶接洽與需求初步整理

Support initial client communication and requirement gathering

• 協助合約內容整理與流程追蹤

Assist in contract preparation and follow-up

• 協助提案資料準備與會議安排

Support proposal preparation and client meeting coordination

• 作為總監與客戶之間的溝通橋樑

Act as a communication bridge between the Director and clients

• 協助維持客戶關係與合作窗口聯繫

Help maintain client relationships and ongoing communication

6. 臨時與高優先事項處理
Ad-hoc & Priority Tasks

• 支援總監臨時交辦事項

Handle ad-hoc tasks assigned by the Director

• 協助跨部門協調與專案推進

Support cross-team coordination and execution

• 處理高機密性或敏感性事務

Handle confidential and sensitive matters

【條件需求 Requirements】

• 3年以上行政、特助或專案管理相關經驗佳

3+ years of experience in executive assistant, administration, or project management roles preferred

• 高度組織能力與時間管理能力

Strong organizational and time management skills

• 能處理多工與高壓工作環境

Able to work in a fast-paced and multitasking environment

• 良好中英文溝通能力佳

Good command of Chinese and English communication skills preferred

• 細心、可靠、反應快速

Detail-oriented, reliable, and responsive

• 具良好應變能力與判斷力

Strong problem-solving skills and sound judgment

加分條件 Preferred Qualifications

• 具建築、設計或創意產業經驗

Experience in architecture, design, or creative industries

• 熟悉專案管理或協作工具

Familiarity with project management or collaboration tools

• 有客戶溝通或商務協調經驗

Experience in client communication or business coordination

• 具第二外語能力

Additional language skills are a plus

【其他說明 Additional Information】

此職位為總監核心支援角色，需具備高度彈性與責任感。
This role is a key support position for the Director and requires flexibility and reliability.

工作內容將依實際營運需求進行調整。
Responsibilities may be adjusted based on operational needs.