Accounting and Administrative Specialist

At Eventus WholeHealth, we are transforming healthcare delivery within skilled nursing and assisted living facilities through an integrated, evidence‑based model. Since 2014, our mission has been to improve patient outcomes by providing comprehensive, whole‑person care supported by strong interdisciplinary collaboration. We partner closely with facilities, enhance clinical workflows, and support teams in delivering exceptional care to residents.

Join a growing organization where your work directly strengthens care quality, clinician efficiency, and patient experience.

Position Summary:

The Accounting & Administrative Specialist plays a key role in supporting the Accounting and Administrative function by combining hands-on accounting activities with operational, administrative, and compliance support. This position is responsible for accounts payable processing, departmental organization, and vendor contract and compliance tracking

Essential Job Duties/Responsibilities:

Process accounts payable invoices, ensuring proper approval, coding, and supporting documentation prior to payment.

Maintain vendor master records, including W-9 collection and 1099 reporting compliance.

Process employee expense report reimbursements and maintain company credit card expense reports; record the related transactions in the general ledger and reconcile to the credit card statement.

Administer provider travel and vehicle programs, including travel reimbursements, monthly travel allowances, travel mapping and scheduling, and vehicle maintenance tracking.

Support Finance and Legal leadership in maintaining timely and accurate records; maintain organized financial records for audits, compliance reviews, and internal reporting.

Manage departmental correspondence, including incoming/outgoing mail, filing, and document retention (electronic and physical).

Serve as the liaison between the accounting department and other functional areas to ensure smooth communication and timely completion of requests.

Assist with vendor contract administration, including logging, filing, and tracking key vendor agreements and renewals.

Maintain legal entities across multiple states, including required Secretary of State filings, entity registrations, and licensure.

Assist the Accounts Payable Manager with vendor inquiries, payment research, and documentation of accounts payable and administrative processes Qualifications: Education, Licensure and Certifications, Related Work Experience:

• Associate's degree in Accounting, Business Administration, Finance, or related field preferred; or a minimum of 3 years of related administrative experience required.

• Experience with ERP/accounting systems (Sage Intacct, or similar) preferred. • Experience with Bill.com and SAP Concur preferred.

Compliance Requirements

Adherence to Laws, Rules, Regulations, Standards, Guidelines, Policies and Procedures:

• Ensure compliance with all federal, state, and local laws, regulations, standards, guidelines, and Eventus WholeHealth policies and procedures pertaining to the job.
• Remain informed of any changes to federal, state, and local laws, regulations, standards, guidelines, and Eventus WholeHealth policies and procedures that impact the job and the company.
• Promptly report any non-compliant conduct and/or practices to Eventus WholeHealth's Chief Compliance and Risk Officer.

Ethical Conduct:

• Ensure adherence to Eventus WholeHealth's Code of Ethics and Business Conduct.
• Perform the job duties with integrity and professionalism.
• Promptly report any unethical conduct and/or practices to Eventus WholeHealth's Chief Compliance and Risk Officer.

Patient Privacy and Confidentiality:

• Strictly protect patient information in accordance with all federal and state privacy laws and Eventus WholeHealth policies and procedures.
• Promptly report any violations of federal and state privacy laws and Eventus WholeHealth policies and procedures to Eventus WholeHealth's Chief Compliance and Risk Officer.

Documentation and Record Keeping:

• Maintain accurate and complete documentation when performing the job duties.
• Ensure that all Eventus WholeHealth information, data, documentation, and records are always safeguarded and maintained confidentially.

Training and Education:

• Participate in all assigned training.
• Complete all assigned training by the deadline for completion.

Risk Management and Incident Reporting:

• Engage in regular risk assessments to identify potential risks and work proactively with a supervisor and Eventus WholeHealth's Chief Compliance and Risk Officer to mitigate any identified risks.

• Promptly report any incidents (as defined in the "Incident Report Policy") to the Chief Compliance and Risk Officer

Why Eventus WholeHealth?

• AI-Enabled Innovation: Work with cutting-edge technology that enhances care delivery and operational efficiency.
• Interdisciplinary Collaboration: Work closely with Advanced Practice Clinicians, Physicians, Behavioral Health professionals, and facility partners.
• Mission-Driven Impact: Help redefine long-term care and improve lives every day.
• Meaningful Impact: Your work directly enhances patient care, clinician experience, and facility partnership success.

Competitive Benefits:

• Flexibility – no call, no weekends
• Paid Time Off and paid Holidays
• Medical Insurance, including HSA and FSA options
• Dental and Vision insurance
• Employer-paid employee life insurance
• Short-term / long-term disability options
• Voluntary Life and AD&D Coverage
• Employer 401(k) contributions
• Fuel card for gas and car maintenance

Equal Opportunity Employer Statement
We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws.

Notice:

Eventus WholeHealth is aware of fraudulent activity in which imposters pose as recruiters claiming to represent our organization. Please be cautious of anyone requesting personal or financial information during the hiring process.

At Eventus WholeHealth, our Talent Acquisition team members are committed to helping candidates find the right career path that aligns with their skills and experience. We will never request sensitive information such as Social Security numbers, credit card details, or banking information via email. Additionally, our recruiters will not contact you using public email services such as Gmail, Yahoo, or Hotmail.

If you encounter a suspicious job posting or receive a questionable email referencing Eventus WholeHealth, we strongly encourage you to report it to the appropriate law enforcement authorities. To ensure you are viewing legitimate opportunities, please rely only on official Eventus WholeHealth career pages and verified communications from our team.