Accounting Specialist

At Grand Hyatt Baha Mar, financial accuracy and operational excellence are essential to delivering exceptional guest experiences. We are seeking a detail-oriented, analytical, and service-focused Accounting Specialist to join our Finance team.

The Accounting Specialist provides support for both the Accounts Payable and Accounts Receivable functions of the Finance Department and plays a key role in maintaining accurate financial records and supporting the resort's financial operations. The position is responsible for customer invoicing, vendor payments, collections, account reconciliations, journal entries, and general accounting support while ensuring compliance with established financial controls and accounting procedures.

This role is ideal for an accounting professional who enjoys working with numbers, solving problems, supporting internal stakeholders, and contributing to the financial success of a world-class resort operation.

General Responsibilities

• Supports the Finance Department in maintaining accurate and timely financial records.
• Ensures accounting transactions are processed accurately and in accordance with company policies and established accounting procedures.
• Assists in maintaining strong financial controls and compliance standards.
• Collaborates with operational departments to resolve accounting-related inquiries and concerns.
• Maintains confidentiality when handling financial, business, colleague, and guest information.
• Demonstrates professionalism, accountability, and attention to detail in all aspects of work.
• Participates in departmental meetings, audits, training sessions, and special projects as required.
• Performs additional duties and assignments as directed by management.

Accounts Payable Administration

• Reviews, verifies, and processes vendor invoices accurately and timely. Ensures invoices are properly coded and approved in accordance with company policies and procedures.
• Prepares payment runs and processes payments through checks, ACH transfers, and wire transfers.
• Reconciles vendor statements and investigates discrepancies.
• Maintains organized vendor payment documentation and supporting records.
• Assists in ensuring vendor obligations are processed accurately and within established timelines.

Accounts Receivable Administration

• Supports customer billing and collection activities.
• Applies cash receipts accurately to customer accounts.
• Investigates and resolves customer billing discrepancies and inquiries. Reconciles Accounts Receivable subledger balances to the General Ledger.
• Assists with collection efforts and account follow-up as required.
• Supports chargeback and dispute resolution processes where applicable.

Reconciliations & Balance Sheet Management

• Reviews and reconciles guest laundry and transportation balance sheet accounts.
• Reviews and reconciles guest refund balance sheet accounts.
• Reviews, reconciles, and reclassifies Employee Cafeteria VAT transactions to ensure accurate financial reporting and compliance.
• Prepares account reconciliations and investigates variances.
• Ensures all assigned reconciliations are completed accurately and within required timeframes.
• Supports the maintenance of accurate financial records and balance sheet integrity.

General Accounting Support

• Prepares journal entries and supporting documentation.
• Assists with month-end and year-end closing activities.
• Processes intercompany invoices and related accounting transactions. Manages and maintains the unclaimed check file.
• Supports financial reporting activities and prepares schedules as assigned.
• Maintains organized accounting files and documentation.

Audit & Compliance Support

• Prepares documentation required for internal reviews, audits, and compliance assessments.
• Supports internal control processes and financial governance initiatives.
• Assists with resolving audit inquiries and providing supporting documentation.
• Ensures accounting activities comply with company policies and accepted accounting standards.

Internal Customer Support

• Partners with operational departments to resolve accounting-related issues and inquiries.
• Provides professional and timely support to internal and external stakeholders.
• Maintains positive relationships with vendors, guests, colleagues, and department leaders.
• Communicates financial information clearly and professionally.

Qualifications

• Associate's Degree in Accounting, Finance, Business Administration, or a related field required.
• Minimum of two (2) years of accounting, accounts payable, or accounts receivable experience required.
• Previous experience in hospitality, resort, hotel, or service-industry accounting is preferred.

Knowledge & Skills

• Strong understanding of Accounts Payable and Accounts Receivable processes.
• Knowledge of general accounting principles and financial controls. Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• High degree of accuracy and attention to detail.
• Effective written and verbal communication skills.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Ability to work independently and collaboratively within a team environment.
• Experience with Oracle, Micros, OPERA, BirchStreet, or similar financial and hospitality systems preferred.
• Strong commitment to confidentiality, integrity, and professionalism.

Core Competencies

• Financial Accuracy
• Accounts Payable Management
• Accounts Receivable Management
• Reconciliation & Analysis
• Attention to Detail
• Problem Solving
• Organization & Planning
• Communication
• Accountability
• Customer Service
• Collaboration
• Results Orientation

Physical aspects of the position include, but are not limited to\:

• Frequent sitting, standing, and walking throughout the workday.
• Extended periods of computer work and financial data analysis.
• Ability to review large volumes of invoices, reports, reconciliations, and financial records.
• Ability to attend meetings and collaborate with departments throughout the resort.
• Occasional lifting and transportation of files, reports, and office materials.
• Flexibility to work additional hours during month-end close, audits, and special projects as business needs require.