Accounting Specialist

SUMMARY:

The Accounting Specialist will work with the Accounting Manager to perform month-end closing, financial reporting, accounts payable, payroll, and other projects as requested by partners and the executive team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in reviewing hotel AR ledgers and general ledgers to prepare for month-end close.
• Performs balance sheet reconciliations.
• Assist in preparing work papers for CPA annual review.
• Assist in monthly bank reconciliations for all resort accounts.
• Assist in reviewing, designing, and documenting internal accounting procedures and processes.
• Prepare journal entries and ad-hoc financial reporting.

• Oversee the vendor program and process 1099 NEC, MISC, and INT forms annually.
• Check that all invoices have been properly coded and approved for payment.
• Review the accuracy of the invoice entries into the system and prepare accounts payable checks and mail it out to the vendors when signed.
• Work with the department heads and vendors to provide them all the AP-related information they may need.
• Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted.
• Maintain accounts payable files.
• Assist in monthly closings by posting invoices accrual and other AP related month-end closing items.
• Assist on special projects as directed by the Controller and CFO.
• Work with Human Resources and other relevant departments to process payroll bi-weekly.
• Review payroll deductions and liabilities for accuracy.
• Count all cash and checks received for the day and prepare bank deposit.
• Perform other related duties as requested by the Accounting Manager and CFO.