Accounts Payable Associate

Invoice Processing

• Review and verify invoices and payment requests.
• Match invoices to purchase orders and receiving documents.
• Code invoices to appropriate general ledger accounts.

Payment Processing

• Schedule and prepare checks and ACH payments.
• Ensure timely payment of vendor invoices.
• Reconcile payment discrepancies and resolve billing issues.

Vendor Management

• Maintain and update vendor information in accounting systems.
• Respond to vendor inquiries regarding payment status.
• Communicate with vendors to resolve any discrepancies.

Recordkeeping and Filing

• Maintain accurate and organized AP files and documentation.
• Ensure compliance with company policies and regulatory standards.
• Assist with audits by providing necessary documentation.

Reconciliation and Reporting

• Reconcile accounts payable ledger to ensure all bills and payments are accounted for.
• Assist in month-end and year-end closing processes.
• Generate reports related to accounts payable (e.g., aging reports).