Accounts Payable Expenses Financial Operations
Key duties
- Ensure the process of invoices management is consistent and efficient from reception to payment
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Assist in quarter-end and year-end closing activities, including accruals and reconciliations.
- Contribute to process improvement initiatives aimed at optimizing efficiency and effectiveness within the accounts payable function.
- Generate reports and provide analysis as needed to support management decision-making and financial reporting requirements.
Operational activities:
Accounts Payable
- Ensure the process of invoices management, external as well as internal, is consistent and efficient from reception to payment (incl. check address, VAT and IBAN)
- Checking and processing of electronic invoices from supplier invoices via Ariba-SAP MM/SAP Cockpit (ReadSoft), with integrated digital approval workflow, including support for internal users
- Ensure a proper process of vendor creation
- Manage payment proposal and provide input for liquidity planning
- Ensure the reconciliation of inter-companies according to the closing calendar
- Justify and clear P2P and bank suspense items
- Answer Vendor & requestors reminders
- Preparation of analyses/commentaries for balance sheet and P&L accounts
- Check the open items of all accounts payable incl. analysis of old positions
- Follow the closing operations (Accruals, Deferred charges, etc.)
Documentation for internal and external auditors
- Provide external auditors with all necessary information regarding all accounts and business transactions
Quality of service provision
Support and work closely with other accounting heads and actively participate in communities, working in an open and collaborative manner with all Accountants and other stakeholders.
Build strong expertise and working relationships with internal and external stakeholders to ensure quality of services delivered.
Reinforce a client focused mindset as more services are being pooled to maximize the satisfaction of internal clients.
Required experience & competencies
3-years’ experience in accounting and / or accounting background
Flexible and open to change
Experience in working in a multi-cultural environment with teams from various locations.
Customer and services oriented, problems solving, pragmatic, and constructive.
Proactive communicator (oral and written) with highly effective influencing, negotiating, and motivational skills.
Unquestionable integrity
Experience working with SAP (FI/MM), or similar ERP systems is considered a strong advantage
Knowledge of VAT principles and accounting practices within a multinational environment
Good Excel skills are also required.