Accounts Payable Specialist

About flyExclusive

flyExclusive is one of the fastest-growing private aviation companies in the country — and we are just getting started. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Why flyExclusive?

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up flyExclusive. We’re more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians. If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at flyExclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company.

If that sounds like you, come and work with us at flyExclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Job Summary

The Accounts Payable Specialist is responsible for maintaining accurate and complete vendor account information, as well as entering AP invoices to ensure accuracy in GL reporting and vendor history information.

Key Responsibilities

• Communication skills including knowledge of proper grammar for written and verbal communication with vendors to reconcile accounts and periodic statements.
• Participate in the day-to-day review and processing of shared AP email account items.
• Enters AP invoices in one or more software applications, giving significant attention to accuracy of data entry
• Update manager regarding significant vendor events or disputes as they occur
• Assist with the month-end close process by way of ensuring all transactions for current period are accurately recorded by given deadline.
• Research technical accounting matters related to AP transactions and vendor history.
• Support tax & audit compliance by compiling and preparing tax-related documentation as needed
• Other duties as assigned

Work Environment

• This is a full-time, on-site position based in the Raleigh office, Monday through Friday.
• Primarily works in a professional office environment with moderate noise levels.
• May occasionally travel to other company locations, customer sites, or business-related events.
• May occasionally require flexibility in working hours based on business needs.

Physical Demands

• Ability to occasionally lift and move standard office objects weighing up to 20 pounds.
• Ability to remain in a stationary seated or standing posture for extended periods of time.
• Ability to move inside the office environment to access shared printers or meeting rooms.
• Ability to navigate multi-level facilities via stairs or elevators during daily transit.
• Ability to read small-print documents, view multiple computer screens, and inspect detailed reports clearly at close range.
• Ability to hear and exchange accurate information during phone calls, video conferences, and in-person team discussions.
• Ability to perform continuous keyboarding, mouse navigation, or ten-key data entry tasks.
• The essential functions described in this job description represent the fundamental duties of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position, consistent with applicable law.

EEO Statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.