Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST - SACRAMENTO

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time, on-site (40 hours per week) Accounts Payable Specialist to join our Accounting and Finance team in our Sacramento office. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reimbursements, and firmwide payment transactions while delivering exceptional internal and external customer service and ensuring compliance with the Firm's accounting policies and procedures. This position reports directly to the Firm's Chief Financial Officer and is based in Sacramento, California.

The ideal candidate is highly analytical, detail-oriented, and organized, with the ability to learn quickly, think critically, and manage competing priorities in a fast-paced, high-volume environment.

RESPONSIBILITIES

• Prepare and process high-volume vendor payments, including checks, ACH, wire transfers, and other electronic payment
• Review invoices and reimbursement forms for appropriate approvals, coding, and supporting documentation
• Processes employee expense reimbursements
• Maintain organized and accurate accounts payable records, files, and supporting documentation
• Review, match, and code invoices to appropriate cost codes in the accounting system
• Respond promptly to vendor and employee inquiries regarding payment status and accounts payable transactions
• Reconcile all vendor statements on a monthly basis
• Ensure timely processing of invoices while maintaining accuracy and meeting payment deadlines
• Processes and generates Firm invoices
• Makes collection calls
• Provides other duties as needed and assigned by Firm management