Accounts Receivable Billing Officer

POSITION DESCRIPTION

POSITION DETAILS

Job Title:

Accounts Receivable Billing Officer

COMPANY PURPOSE

To enrich people’s lives by transforming the built environment

POSITION SUMMARY APPLICABLE TO THIS ROLE

In this position you will be specifically responsible for the following:

Providing accounting support for all Group Companies specifically focussing on client invoice and invoice queries, Daily un-issued Client invoice reconciliation and other receivables duties within the guidelines set by our Cosi service delivery.

process.

You will ultimately be responsible for the timely completion and issuing of all client invoices on a daily basis. Daily action of accounts receiving enquiries; follow up client invoice approvals with PTLs and CRMs; upload invoices to client portals; review completed work orders and ensure they are compliant with contractual obligations; other general administrative assistance as required.

DETAILS ASSOCIATED WITH KEY RESPONSIBILITIES & WORK STANDARDS

Task

Responsibility

Work Standards

AR Inbox

Review and action emails

Checking AR inbox throughout the day ensuring that all requests for assistance, be it internal or external, are tended to timely and efficiently.

Client Invoicing

Daily client invoicing and checking for errors

Ensure all client invoicing is actioned immediately and compliant with contractual obligations. Where there are discrepancies found, follow through with the relevant parties to ensure resolution and ultimately, invoice released to the client

Un-Issued Invoice Daily Checking

• Daily checking for client invoices that have issues to be marked completed or uploaded on portal from overseas digitizer.
• Focus on Unissued invoices over 90 days and investigate the issues and liaise with PTL, Branch Admin, CRM to resolve it;
• Assist with ad hoc portal invoice uploading from clients.

- Reduce the numbers of Unissued invoices over 30 days;

- Communicate with PTLs, CRM and branch admin proactively to clean up the unissued invoices.

- Review the current workflow and optimise the unissued invoice process.

Approval Process

Seek Approval for client invoices to be issued

Ensure all necessary follow up is conducted with any member of staff to ensure the timely distribution of all client invoices

Client Requests

Review and action all client requests

Ensure all client requests for assistance are resolved with the utmost speed. Where further information is required from other parties to assist in bringing resolution to a client query, ensure necessarily follow up is undertaken to bring resolution as quickly as possible for the client

Customer Service

Correspond and respond to enquiries both internally and externally

Emails are read and followed up in a timely, professional and proactive manner.

Month End

Conduct Month End Close and relevant reconciliations

Ensure all efforts are made with regard to issuing invoices to help achieve monthly KPI’s

Other

Assist where required

Any other duties as reasonably required by your manager to help fulfil the company’s Purpose and Values.

ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE

Essential

Desirable

Fast and accurate data entry

Excellent computer literacy

Intermediate MS Office (Outlook, Word, Excel)

Degree or TAFE certificate in Business Admin and Finance

WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE

Essential

Desirable

2-3 years Accounts Receivable experience

ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE

Essential

Attention to detail – focused with good listening skills

Excellent written and verbal communication

Self-motivated and proactive – good work ethic

Diplomatic, Reliable and trustworthy

Ability to work unsupervised and as part of a team

Ability to build rapport, relates well to people

Flexibility in approach with a “can do” attitude

Resilient

Customer Focus – deliver solutions

Diligence – able to apply to a task and meet deadlines

WORK HEALTH & SAFETY RESPONSIBILITIES APPLICABLE TO THIS ROLE

MANAGER

EMPLOYEE

Provide, so far as is reasonably practicable, a healthy and safe workplace for workers, contractors and visitors including:

• Regularly monitor the work area.
• Actively review work procedures to ensure all work are performed in line with procedures, Golden Rules and in a safe manner.
• Actively lead accident/incident investigations for people or areas under your supervision.
• Working with the employees, subcontractors, and customer to identify hazards, agree on appropriate controls and monitor through to closure in order to ensure these are implemented effectively.
• Reinforce to employees and subcontractors the expectation to report all near misses, hazards, and incidents as soon as possible

Provide adequate instruction, information, supervision, and training for employees to perform their work in a safe manner, including:

• Ensure all new employees are provided with an induction to the work area and duties.
• Facilitate the development of safe work instructions for all techniques, processes, equipment, and machinery as required.
• Organise for employees to attend safety training courses as required.
• Provide adequate supervision for employees depending on the nature of the tasks and associated roles.
• Ensure work is only allocated to those competent to do complete those works.

Contribute to workplace health and safety by:

• Maintaining a clean and safe workspace.
• Abide by workplace health and safety policies, procedures, and Golden Rules.
• Promptly reporting any safety incidents, hazards or near misses
• Following all emergency activities
• Providing feedback in safety consultation
• Taking reasonable care to protect self and others in the workplace from harm

DIRECTORS / EXECUTIVES / SNR MGR

Ensure, so far as is reasonably practicable, to:

• Continuously learn and remain up to date with WHS matters, relevant hazards workers are exposed to, and the work being conducted by employees and subcontractors.
• Ensure appropriate resources are available to eliminate or minimise risk.
• Ensure communication processes for WHS information are in place within your area of control.
• Ensure those within your area are complying with processes and WHS legislation.
• Maintain a clean and safe workspace.
• Lead safety by example

Join the A-Team and experience the A-Life!