Admin Assistant
Summary
Provides office administration and facilities support, including asset tracking, supply orders, and general clerical tasks for a humanitarian organization in Singapore.
JOB PURPOSE
To provide excellent and effective duties / administrative support to the Corporate Management - Office & Facilities Management, thereby contributing to the smooth backend operations of Singapore Red Cross Society.
PRINCIPAL ACCOUNTABILITIES
1. Operations
- To provide administrative paperwork support in the daily operation of the Admin Department.
- To manage the Office Management’s Assets Tagging and Tracking.
- To facilitate Stationery, Toilet and Pantry Orders and Distribution.
- General upkeep of the office.
- Oversee the schedule and duties of the Cleaner.
2. Administration
- Assist in tracking and renewal of contract with OM & FM Teams.
- Processing of monthly bills of the Society.
- Assist with procurement of general office supplies/purchase.
- Provide general administrative support whenever required.
- Data entry.
3. Any Other Duties
- Participate in Society events/activities, which occasionally occurs on weekends.
- To cover banking and reception duties in Receptionist’s leave of absence and meal hours.
- Work closely with Admin volunteers.
- Any other duties, as and when required.
JOB SPECIFICATION
Qualifications
- Minimum Diploma, preferably in the field of Administration or equivalent.
Experience
- Preferably with 1-3 years of relevant experience in general administrative duties.
Additional Skills & Knowledge
- Good knowledge in G-Suite will be an advantage
- Responsible, dedicated and hardworking
- Possess initiative and meticulous in work
- Good organisational skills and ability to multitask
- Good interpersonal skills, initiative and able to work independently and as part of a team
- Proficient in MS office applications