Admin Assistant (Tenders and Proposals Support)

Work Hours

Mondays to Fridays: 9am to 6pm, inclusive of 1-hour lunch break

We are looking for a proactive and meticulous Admin Assistant to support our daily operations of document preparation for Government Tenders and Invitations to Quote for Projects.

Job Responsibilities

• Provide administrative support for government Invitations to Quote (ITQ) and tender submissions.

• Assist in preparing, compiling, formatting and reviewing proposal documents to ensure completeness, accuracy and compliance with submission requirements.

• Perform data entry and maintain accurate information across Word documents, Excel spreadsheets and other records.

• Maintain a systematic record of submitted ITQs and tenders, including submission dates, status and relevant documentation.

• Monitor submission timelines, track deadlines and coordinate follow-ups to ensure timely submission of proposals.

• Organise and maintain proper filing systems for tender documents, quotations and related administrative records.

• Liaise with internal stakeholders to obtain the necessary information and supporting documents for submissions.

• Perform general administrative duties and provide ad hoc support as required.

Requirements

• Proficient in Microsoft Office, particularly Microsoft Word and Excel.

• Strong administrative, data entry and document management skills.

• Meticulous with a keen eye for detail and a strong commitment to data accuracy.

• Good organisational and time management skills, with the ability to manage multiple tasks and deadlines.

• Able to work independently with minimal supervision while collaborating effectively with team members.

• Good written communication skills and the ability to follow instructions and submission requirements accurately.

• Prior experience in tender administration, quotation preparation or government tender submissions would be an advantage.