Admin Executive
Summary
Processes invoices, delivery orders, and shipment documents while maintaining organized records for a hardware wholesaler in Singapore.
Job Summary
The role involves processing invoices, delivery orders, credit and debit notes accurately, and ensuring all paperwork is complete and organized. Candidates should be detail-oriented, organized, and able to work well in a fast-paced environment.
Job Responsibilities
- Process and verify invoices, delivery orders, credit notes, and debit notes accurately.
- Maintain organized and up-to-date filing of documents.
- Support the operations team in ensuring orders are correctly documented and processed.
- Coordinate with internal teams (sales, logistics, accounts) to resolve documentation discrepancies.
- Assist in preparing export and local shipment documentation.
- Monitor and follow up on outstanding documents to ensure completeness.
- Perform other administrative duties as required to support daily business operations.
Requirements
- GCE ‘O’ Level / Diploma or equivalent qualification.
- At least 1 year of administrative experience, preferably in a wholesale or hardware-related industry.
- Strong attention to detail and high level of accuracy in work.
- Proficient in Microsoft Office (Word, Excel) and SAP Business One is preferred.
- Ability to work independently as well as part of a team.
- Familiarity with export documentation will be an advantage.