Admin
1. Office Administration
- Manage daily office operations.
- Maintain office cleanliness and organization.
- Monitor office supplies and stationery inventory.
- Coordinate office maintenance and service providers.
- Handle incoming and outgoing mail and courier services.
2. Document Management
- Maintain company documents and records.
- File and organize project documents.
- Maintain document registers.
- Prepare official letters and correspondence.
- Ensure document revision control.
- Archive completed project files.
3. HR & Employee Administration
- Maintain employee personal files.
- Monitor attendance and leave records.
- Prepare monthly attendance reports.
- Coordinate recruitment activities.
- Prepare employment contracts.
- Maintain training records.
- Assist in employee onboarding and offboarding.
- Coordinate work pass renewals (if applicable).
4. Procurement Support
- Prepare Purchase Orders.
- Follow up supplier quotations.
- Maintain supplier database.
- Track delivery status.
- Update procurement records.
5. Project Administration
- Prepare project files.
- Maintain project documentation.
- Coordinate document submissions.
- Assist project managers with administrative work.
- Monitor project documentation status.
6. Accounts Support
- Prepare invoices.
- Track outstanding payments.
- Organize supplier invoices.
- Assist payroll preparation.
- Maintain expense records.
7. HSE Documentation Support
- Maintain safety records.
- Organize training certificates.
- Update PPE records.
- File RA, SWP, PTW documents.
- Maintain incident records.
8. Meeting Coordination
- Arrange meetings.
- Prepare meeting agenda.
- Record meeting minutes.
- Follow up action items.
9. Communication
- Coordinate between departments.
- Answer telephone enquiries.
- Respond to email enquiries.
- Maintain professional communication with clients and vendors.
10. Compliance
- Maintain ISO documentation (if applicable).
- Ensure company licenses are renewed.
- Track insurance renewals.
- Maintain statutory records.