Admin & Project Coordinator

Job Summary

We're a small, hands-on Singapore technology and infrastructure company, and we're building a new property listings platform from the ground up. We're looking for one organised, reliable person to be our right hand — half office admin, half project coordinator. It's a varied role with real ownership: you'll work directly with the business owners, so nothing you do disappears into a big corporate machine. If you like being trusted, staying on top of moving parts, and seeing a product get built, you'll enjoy it here.

This role requires business-level proficiency in both English and Mandarin, as you'll be coordinating daily — verbally and in writing — with our Mandarin-speaking development team.

Responsibilities
- Manage correspondence, emails and calendars, and keep the office running smoothly day to day
- Organise and maintain documents, files and records for easy access
- Provide basic bookkeeping support — invoices, quotes, and filing
- Liaise with vendors and suppliers
- Coordinate the property platform build: follow up with developers and designers, track tasks and deadlines, and keep things moving
- Take meeting notes, record action items, and prepare simple progress updates
- Flag delays or issues to management early
- Juggle multiple tasks at once without losing accuracy — and ask questions rather than guess

Preferred Competencies and Qualifications
- Prior admin or coordination experience is a plus (not essential — attitude matters more)
- Comfortable with email, Microsoft Office or Google Workspace, and willing to pick up tools like Trello or Asana
- Business-level spoken and written English and Mandarin (required — see above)
- Exposure to tech, web or property projects is a bonus

Other Information
- Contract-to-permanent path based on performance
- Small team where your work genuinely matters
- Strictly no job agencies
- Only Singapore Citizens and PRs may apply