ADMINISTRATION MANAGER

Office Administration

• Plan, organize, and supervise daily administrative operations.
• Develop and implement administrative policies and procedures.
• Ensure efficient office workflow and operational effectiveness.
• Coordinate administrative support across all departments.

2. Staff Management

• Recruit, train, supervise, and evaluate administrative staff.
• Assign duties and monitor employee performance.
• Prepare work schedules and manage staff attendance and leave records.
• Promote teamwork and maintain a productive working environment.

3. Documentation and Records Management

• Maintain company records, files, contracts, and confidential documents.
• Ensure proper filing systems and document control procedures.
• Prepare reports, correspondence, meeting minutes, and presentations.
• Safeguard confidential business information.

4. Facilities and Office Management

• Manage office facilities, equipment, furniture, and company assets.
• Coordinate maintenance and repairs of office premises.
• Ensure office cleanliness, security, and workplace safety.
• Monitor office supplies and inventory levels.

5. Procurement and Vendor Management

• Source, purchase, and manage office supplies and equipment.
• Negotiate with suppliers and service providers.
• Monitor vendor performance and ensure timely delivery of goods and services.
• Maintain procurement records and contracts.

6. Financial and Budget Administration

• Prepare and monitor administrative budgets.
• Control office operating expenses and identify cost-saving opportunities.
• Process invoices and support finance with administrative documentation.
• Assist in budget planning and financial reporting.

7. Human Resource Support

• Support recruitment, onboarding, and employee orientation.
• Maintain personnel records and HR documentation.
• Coordinate staff training and development programs.
• Ensure compliance with employment regulations and company policies.

8. Compliance and Regulatory Matters

• Ensure compliance with company policies and statutory requirements.
• Maintain business licenses, permits, and regulatory documentation.
• Coordinate internal and external audits when required.
• Monitor compliance with workplace safety and health regulations.

9. Meeting and Event Coordination

• Organize meetings, conferences, and corporate events.
• Prepare meeting agendas, minutes, and follow-up actions.
• Arrange travel, accommodation, and logistics for management and staff.

10. Reporting and Communication

• Prepare daily, weekly, and monthly administrative reports.
• Monitor administrative performance and recommend process improvements.
• Liaise with government agencies, clients, suppliers, and external stakeholders.
• Support senior management in strategic planning and administrative decision-making.