Administrative Assistant

What you will be doing:

In this role, you’ll help keep our corporate office running smoothly and support multiple departments with day to day administrative needs. This is a great opportunity for someone early in their career who wants to learn property management and grow into a more advanced administrative role over time.

• Process administrative requests from multiple departments
• Prepare legal notices using various templates
• Oversee incoming and outgoing mail
• Assemble and distribute the monthly financial reports
• Organize inventory and order supplies for the corporate office
• Prepare monthly reimbursement invoices and distribute them to applicable team members
• Supporting audit and budget preparation by collecting requested items, organizing trackers, and maintaining checklists.
• Supporting renewals and organization of management documents, including tracking expiration dates and updating files.
• Managing management fees and deposits, ensuring accurate documentation and timely follow up
• Maintaining and updating property records and management documents in Notion and SharePoint.
• Providing general administrative support to the accounting and property management teams (scheduling, document prep, data entry, and follow up).
• Assist the Administrative Manager with special projects

What we look for:

We welcome candidates who are still developing their administrative careers. Success in this role is built on strong organizational skills, reliability, attention to detail, professionalism, and a willingness to learn. We are committed to providing training and support for individuals who demonstrate the aptitude and motivation to grow within the role.

• Basic computer skills and comfort with Office 365 (Word, Excel, Outlook); able to learn new tools like Notion and RealPage with training.
• Accurate data entry and document handling, with strong attention to detail and a habit of double checking numbers, dates, and names.
• Comfort working with checklists, trackers, and spreadsheets to support audits, budgets, and monthly reports.
• Strong organizational skills: can keep digital files, email, and tasks organized and easy to find.
• Work style and attitude
• Reliable and consistent: follows through, meets deadlines, and communicates early if something is delayed.
• Curious and willing to learn, open to feedback, interested in understanding the “why” behind tasks, and able to grow into more complex responsibilities over time.
• Clear and professional communication in email and in person; comfortable asking clarifying questions instead of guessing.
• Team oriented and respectful; comfortable supporting both the accounting team and property management team.
• Positive, steady attitude with the ability to handle multiple tasks without getting flustered; uses lists/calendars to stay on track.
• Experience:
• Experience supporting a team, managing administrative tasks, coordinating schedules, maintaining records, or providing customer service is preferred.
• Experience with property management, affordable housing programs, accounting, or banking is beneficial but not required.
• We value potential, work ethic, and a positive attitude as much as direct experience and are willing to train the right candidate.

Experience:

• Experience supporting a team, managing administrative tasks, coordinating schedules, maintaining records, or providing customer service is preferred.
• Experience with property management, affordable housing programs, accounting, or banking is beneficial but not required.
• We value potential, work ethic, and a positive attitude as much as direct experience and are willing to train the right candidate.

Benefits:

• Medical, Dental, Vision, Life, Vol. Life, FSA, & EAP

• Two weeks vacation accrued

• One week sick accrued

• 13 company paid Holidays

• 401(k) with company match up to 4%

• Hybrid - 2 days in office, 3 days from home