Administrative Assistant - Ball Memorial - Full Time Days
Description
Hours: 40 hrs/wk - Monday-Friday Day shift
Location: Staff Education Department - 221 N Celia Ave, Muncie, IN 47303
Job Summary:
Provides basic administrative and technical support for leaders and teams they support. Manages schedules/calendars, coordinates meetings, coordinates travel arrangements, processes invoices, and handles inquires as appropriate. Manages work with basic guidance and direction. Addresses basic administrative and technical issues when they arise.
Key Responsibilities:
Coordinate and manage all AHA training activities, ensuring classes are scheduled efficiently and communicated effectively.
Maintain and coordinate class schedules, registrations, and related administrative tasks.
Demonstrate advanced proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Support course planning, documentation, reporting, and communication efforts.
Utilize Articulate software to develop and maintain training content; prior experience is preferred, but candidates with a strong willingness to learn are encouraged to apply.
Assist with programming and course-building activities, leveraging strong problem-solving and organizational skills.
Be resourceful, adaptable, and proactive in learning new systems, tools, and processes.
Collaborate with internal stakeholders to ensure training programs are effectively delivered and continuously improved.
Preferred Qualifications:
- BLS certification preferred.
- Strong technical aptitude and comfort learning new technology platforms.
- Experience developing and managing e-learning content and training materials.
- Familiarity with AI tools and their application in training, education, or workflow improvement.
- Demonstrated ability to build engaging online learning experiences.
- Resourceful, innovative, and eager to learn new systems and technologies.
Requirements:
- High School Diploma/GED required.
- Requires 0-3+ years relevant experience; previous administrative experience preferred.
- Experience with matrix organization and complex work environment a plus.
- Requires basic proficiency in MS office (Word, PowerPoint, Excel)