Administrative Assistant

Primary Responsibilities

• Greet and welcome visitors, clients and staff in a professional and friendly manner.
• Answer and direct incoming phone calls promptly and courteously.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate meetings, appointments, and conference room usage.
• Maintain office supplies inventory and place orders when necessary.
• Assist with general administrative duties such as data entry, filing, copying, and scanning.
• Work closely with building management to ensure timely resolution to office related maintenance issues.
• Maintain a tidy and organized reception area reflective of a professional office environment.
• Handle office-wide announcements, as needed.
• Work closely with the local Office Leader to hit office goals, plan events (i.e., Summer and Holiday outings), and track and manage the office budget for the year.
• Monitor and maintain office security by following procedures and controlling access.
• Provide administrative support to various departments as needed.
• Collaborate with the administrative team to ensure business needs are being met on a local level.
• Handle inquiries and resolve issues or redirect them to the appropriate staff member.
• Coordinate with IT for front desk or technical issues.
• Assist with arranging travel for business needs.
• Excellent verbal and written communication skills.
• Strong organizational skills and multitasking abilities.
• Perform other duties as assigned.

Position Requirements

• High school diploma or General Education Degree (GED) is required.
• 1-2 years of relevant experience in an administrative role is required.
• Notary in the State of business is preferred.
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
• Working knowledge of Microsoft Office Suite, Adobe PDF, and Bluebeam or similar software.

Benefits and Perks

• Flexible and Hybrid Work Schedule
• Paid Time Off – Credited to You 100% Upfront
• 401K with a Company Match
• Rewards and Recognition Program
• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Welcome Box
• Casual Dress Code
• Reimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• Company Paid Bonding and Recovery
• Employee Events such as Lunches and Outings to Foster a Positive Work Environment