Administrative Assistant

We’re hiring an Administrative Assistant to join County Prestress in Whitestown, IN.

Job Summary:
The Administrative Assistant is responsible for receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable assistance, and benefits support. This position requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fast‑paced office setting.

Job Duties & Responsibilities:

Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support
Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources
Review and verify employee timecards for accuracy at the location level
Perform data entry, maintain spreadsheets, and generate reports as needed
Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry
Maintain organized physical and digital filing systems and accurate records
Support overall office organization, upkeep, and administrative compliance
Perform other administrative duties as assigned

COUNTY Core Competencies: The expected behaviors of all COUNTY team members that align with Our Values and Our Commitments:

Integrity & Organizational Awareness
Customer First Focus
Results Driven Orientation
Teamwork, Safety & Collaboration
Problem Solving & Decision Making
Creativity & Innovation

Job-Based Competencies:

Attention to Detail & Time Management
Communication Coordination
Professional Service
Meeting & Event Coordination
Information & Data Management
Confidentiality
Critical Thinking & Motivation

Experience & Qualifications:

High School diploma or equivalent
1–2 years of administrative or related experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
Solid basic math and data accuracy skills
Highly organized, proactive, and able to handle multiple priorities
Self‑motivated team player with a positive attitude and strong attention to detail
Ability to handle confidential information responsibly

Work Environment:

Professional office‑based environment
Regular interaction with employees and visitors
Standard hours: Monday- Friday 7:30 AM – 4:30 PM
Overtime may be required as needed

Physical & Work Expectations:
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Frequent standing, walking, bending, reaching, or handling materials/equipment.
Occasional climbing, kneeling, crawling, or lifting/moving up to 40 pounds.
Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
May require the operation of specific tools, equipment, or vehicles associated with the position.