Administrative Assistant II (226 Days)
Posted Updated
- Coordinate the day-to-day functions of the department to meet the objectives of the department and district.
- Maintain budget records for the department and oversee all budget transactions to ensure timely processing of expenditures.
- Organize and maintain routine office work, make arrangements for appointments, conferences, interviews, and travel.
- Perform administrative duties such as maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages; typing documents, ordering and maintaining supplies, and handling Career and Technical Education expenditures.
- Process a variety of department-related documents and district forms in an accurate and timely manner. Acquire signatures from Legal, Purchasing, and upper management for all documents processed through the Teaching and Learning division.
- Ensure timely notification of department staff regarding issues relating to policies, procedures, and practices.
- Process routine correspondence, including documents for approval, department meeting agendas, and information packets.
- Provide general information to employees, parents, and the public.
- Provide regular feedback to leadership regarding the status of projects or issues.
- Prepare correspondence, forms, spreadsheet reports, etc., for the department head and other staff members using a personal computer and common office software.
- Maintain physical and computerized departmental files.
- Prepare and process purchase orders, payment authorizations, procurement and board documents, and Oracle requisitions.
- Answer incoming calls, take reliable messages, and route to appropriate staff.
- Perform all other tasks and duties as assigned.