Administrative Assistant II (226 Days)
• Under general supervision, is responsible for handling a wide range of support related tasks, requiring interaction with both internal and external stakeholders, which support the achievement of organizational effectiveness for day-to-day operations and organizational processes for the Special Services Department.
• Organizes and manages the department’s routine functions to meet the objectives of the department and district while serving as administrative assistant to the directors of special services
• Provides work direction for support staff
• Performs administrative duties including maintaining a filing system, processing routine correspondence, typing documents and correspondence, and signing routine correspondences as needed
• Receives telephone calls, personally handles matters of a diverse and confidential nature including answering substantive questions
• Maintains confidentiality of information contained in source documents
• Maintains daily attendance and payroll as needed
• Prepares/processes documents including the following\: service agreements, contracts, travel forms, payroll corrections, and maintenance/IT tickets
• Enters and processes requisitions as needed
• Performs all other tasks and duties as assigned
• Engage in on site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels