Administrative Assistant On Site

🕒 Schedule: Monday to Friday | 9:00 a.m. – 6:00 p.m.

📍 Modality: Full On-Site

🌟 About the Role

This role is part of the Compliance function, ensuring Professional Employer Organizations (PEOs) remain compliant with federal and state regulations. The department manages licensing, filings, and ongoing compliance requirements.

📌 Key Responsibilities

• 📂 License Monitoring: Track and monitor PEO license status across states; ensure validity and compliance; escalate risks; follow up via email/phone.
• 📑 Licensing Actions: Process renewals, apply for new licenses, manage withdrawals, amendments, and reinstatements.
• 🔍 Data Updates: Process updates to sensitive entity data (corporate, ownership, operational).
• 🤝 Regulatory Coordination: Communicate with regulators and U.S. teams; respond to audits and inquiries.
• 🗂️ Documentation: Maintain organized compliance records (licenses, filings, correspondence).
• ⚠️ Risk Prevention: Support audits, monitor regulatory changes, prevent penalties and disruptions.
• 📊 Reporting: Maintain tracking tools, logs, and provide compliance summaries for leadership.

✅Skills & Qualifications

🌟 Initiative, creativity, curiosity, and dependability.

At least 6 months of experience in Administrative positions

English B2+

🤝 Strong collaboration and clear communication skills.

💻 Tech‑savvy with productivity tools (Notion, Canva, Gamma).

Requisitos