Administrative Assistant - Planning

Strong communities don’t just happen—they’re built. They’re creatively imagined, collaboratively planned, and readied to face tomorrow with optimism. We’re driving the future of Community Development. Our experts lead their fields, collaborating on projects that are as technically challenging as they are impactful, creative, and fulfilling. We’re a place where you can apply your passion—and find endless opportunities to help make communities more equitable, resilient, and livable.

Your Opportunity

Our Community Development group is looking for an experienced Administrative Assistant to provide support with the day-to-day administrative requirements for the Land Planning team. Our highly experienced, multi-disciplinary team specializes in urban design; integration of architecture, street design, public space design, and sustainability with urban planning; bicycle, and pedestrian-oriented planning. We connect the people, places, and resources that take a project from concept to reality.

Your Key Responsibilities

• Create and edit planning reports and assist with client coordination.
• Land Development Code, comprehensive plan research.
• Assist senior planning staff with public meeting, hearing preparation and notice.
• Provide administrative support with grant documents, market research, topic research, RFQ ‘s, RMS forms, permitting documents.
• Supporting conformance with company policies, procedures and ISO-certified Integrated Management System.
• Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos and emails.
• Assist Project Managers with preparation of subcontract agreements, and maintenance of contract files including insurance certificates. .
• Preparing, formatting and using excel spreadsheets and databases.
• Assist with invoicing, maintaining accounting files, project setups, and new client/vendor set-ups.
• Prepare/processes expense reports, invoices and purchase/work orders.
• Schedule and coordinate meetings, appointments, and travel arrangements; this may include staff member participation in professional organization events and/or event sponsorships.
• Record, compile, transcribe and distribute minutes of meetings.