Administrative Assistant

Essential Duties and Responsibilities
1. Answer all inbound calls and directing them to the appropriate party based on
their needs.
2. Prepare installation manuals for both Plant 1 and Plant 2. Prepare production
paperwork for Plant 1. Also, occasionally prepare fabric drawings for Cut & Sew
Dept.
3. Prepare claims (warranty, miss-ship, damaged product) paperwork and deliver to
appropriate department Lead person.
4. Be available to assist our General Manager when needed.
5. Address all emails as quickly as possible.
6. Greet and direct visitors to the appropriate person/department.
7. Take care of preparations for guests and special functions
8. Coordinate mail and front office deliveries and distribute.
9. Ensure reception area is organized and clean.
10.Create and export instruction manuals (aka Customer packets) into the OMS (Ft.
Payne) drive.
11.Send pre-shipment Installation information via email for full play structures, full
shades and shelters that are scheduled to ship within the next 7-days of report.
12.Manage confidential information, such as financial and employee related.
13.Other duties may be assigned by Manager or Supervisor.