Administrative Assistant
Description
ADMINISTRATIVE ASSISTANT - HEALTH SERVICES BUREAU
CENTRAL OFFICE
HELENA, MT.
The Montana Department of Corrections (DOC) is creating a safer Montana through accountability, rehabilitation, and empowerment. If you're looking for a career that makes a real impact in your community, the Montana Department of Corrections is the place for you.
The Health Services Bureau plays a critical role in supporting the medical, operational, and administrative functions that ensure individuals in our care receive quality healthcare. Our work drives meaningful change and supports the long‑term success of Montana’s correctional system. Join us as we continue building the future of corrections in Montana.
The Administrative Assistant position is a vital part of the Health Services Bureau, providing high‑level administrative support to the Bureau Chief and contributing to the efficiency and effectiveness of bureau operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and values work that truly makes a difference.
Key Responsibilities Include\:
Performing administrative and secretarial duties with a high level of discretion and independent judgment.
Evaluating division functions to improve efficiency and increase productivity. Managing extensive public contact—both in person and by phone—while representing the Health Services Bureau Chief with professionalism and accuracy.
Providing essential information to task forces, committees, and council members, including department policies and state or federal rules.
Maintaining data logs, generating statistical reports, and developing organized filing systems.
Managing division documents in accordance with office procedures and the state’s Records Management system.
Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses.
Coordinating and scheduling meetings for the Bureau Chief.
Performing other duties as assigned.
If you're ready to support a mission‑driven team and take on a role where your organizational skills and professionalism will shine, we invite you to apply and help us shape the future of corrections in Montana.