Administrative Assistant - Weekends (PRN)

Our Hospice is looking for a PRN Weekend Administrative Assistant for the Inpatient Facility (IPF). This person will utilize knowledge of office systems and procedures, regulations and Our Hospice of South Central Indiana (OHSCI) goals and objectives. They will also contribute to the development and/or modification of operating processes in the IPF.

This position will work two (2) weekends per month on Saturday and Sunday, 8 am – 4:30 pm

An Administrative Assistant at Our Hospice Will:

• Answer and screen all incoming calls on a multiple line system
• Direct calls appropriately to internal staff and pages external staff (Registered Nurses, Home Health Aides, Chaplains and Social Workers, etc) as needed
• Receive all walk-ins in a courteous and helpful manner assisting them and directing them to appropriate individuals(s) or office(s) of OHSCI
• Daily enters and updates information in OHSCI software systems, e.g. relevant patient information
• Responsible for electronic medical records (EMR) workflow, electronic consent workflow, scanning documents and input as needed daily
• Ensure that documents requiring physician signature are tracked for completion and followed up appropriately
• Order Durable Medical Equipment (DEM) for transfer and patients
• Ensure the on-going accuracy of active charts and verifies accuracy of closed charts
• Create Interdisciplinary Group (IDG) discussion list, agenda and console. After IDG meetings, copies, fax, mail and files IDG information
• Maintain integrity of logs kept within the IPF
• Work independently and within a team on special, nonrecurring and ongoing projects, including fundraising events
• Coordinate meetings, gathers data, prepares correspondence, documents reports, maintains files, and records on behalf of PCM, IPF as needed
• Schedule assignments for IPF RNs, HHAs and Medical Doctor
• Demonstrate ability to remain calm and functional in work situation and follows directions and established emergency protocols, i.e. Fire Drills

An Administrative Assistant at Our Hospice Needs:

• High School Diploma or GED required
• Business school or Associate’s degree preferred; or equivalent combination of education and experience
• 1+ years of related experience preferred
• Valid Indiana Driver’s License

Skills Needed for an Administrative Assistant at Our Hospice:

• Proficient in Microsoft Office Products
• Ability to summarize data for reports
• Strong working knowledge of administrative office procedures
• High level of interpersonal skills to handle sensitive and confidential situations
• Professional appearance and telephone manner
• Proficient in the English language - oral and written; any 2nd language a plus