Administrative Coordinator
- Support daily business operations by working closely with operations managers and other departments
- Maintain company records, policies, and procedures, including coordinating and tracking HSE training requirements
- Assist the accounting department with accounts payable functions
- Gather, enter, and maintain data while preparing reports and updating databases
- Receive, sort, and distribute mail and route communications to appropriate departments
- Coordinate with the IT department regarding office equipment and technology needs
- Perform general clerical duties including filing, answering, and transferring phone calls
- Welcome visitors and maintain positive relationships with vendors and service providers
- Order, track, and maintain office supply inventory
- Assist with planning and coordinating company meetings and events
- Maintain accurate administrative records and documentation
- Provide administrative support to multiple departments to ensure efficient daily operations
- Process and organize office correspondence, reports, and business documents
- Support internal communication between departments and external communication with vendors
- Monitor office supply levels and coordinate purchasing as needed
- Assist with office equipment coordination and troubleshooting through the IT department
- Help maintain compliance records and support HSE documentation and training initiatives
- Contribute to a professional, organized, and customer-focused office environment
- Follow all company policies, procedures, and safety requirements
- Perform other duties as assigned
- High school diploma or equivalent required
- Previous experience in an office management, administrative, or office support role preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Strong written and verbal communication skills
- Excellent organizational, time management, and multitasking abilities
- Ability to prioritize tasks and work independently in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Professional demeanor with excellent customer service and interpersonal skills