Administrative Finance Assistant

Administrative Duties

• Handle general office administration and documentation
• Prepare letters, memos, reports, and filing
• Manage incoming calls, emails, and correspondence
• Maintain proper records and filing systems
• Schedule meetings and coordinate appointments
• Assist in purchasing office supplies and inventory control
• Manning of Company’s administration (key register list, store inventory list, insurance list, inventory list, equipment list, vehicle list etc)
• Manning of helpdesk phone
• Liaising or sourcing of vendors or suppliers for information

Finance Duties

• Prepare invoices, purchase orders, and payment vouchers
• Monitor accounts payable and accounts receivable
• Assist in monthly bank reconciliation
• Record daily financial transactions and data entry
• Process staff claims and petty cash
• Follow up on outstanding payments from clients
• Support month-end closing and audit documentation
• Maintain accurate financial records and reports

Other Responsibilities

• Liaise with suppliers, clients, and internal departments
• Ensure compliance with company procedures and finance policies
• Perform ad-hoc duties assigned by management

Requirements:

• Minimum GCE ‘O’ Levels /NITEC/Diploma and above
• Proficient in MS office applications