ADMINISTRATIVE SUPPORT

Job Overview

Possesses expertise in office administration, actively facilitating office procedures, and playing a key role in ensuring smooth operations.

Job Requirements

Key Responsibilities

Attendance Management

• Monitor and track employee attendance, clock-in/clock-out records, and shift schedules.

• Review attendance data and investigate discrepancies, missed punches, and attendance exceptions.

• Ensure attendance records are maintained accurately and updated in a timely manner.

Leave Administration

• Process and maintain employee leave records in accordance with company policies.

• Coordinate with employees and supervisors to ensure proper documentation and approvals for leave applications.

Timesheet Verification & Payroll Support

• Verify timesheets for accuracy, completeness, and compliance with company requirements.

• Support payroll processing by providing accurate attendance, overtime, and leave-related information.

• Resolve timesheet discrepancies and coordinate with relevant stakeholders when necessary.

Reporting & Compliance

• Generate regular reports on attendance, overtime, absenteeism, and workforce metrics.

• Ensure compliance with attendance policies, labor regulations, and internal Standard Operating Procedures (SOPs).

• Maintain accurate records and documentation for audit and operational requirements.

Administrative Support

• Provide day-to-day administrative support to the operations team.

• Assist with data entry, record maintenance, and workforce-related administrative activities

Requirements

Qualifications & Experience

• Diploma, Certificate, SPM/STPM, or equivalent qualification.

• Minimum 2-3 years of experience in administration, HR coordination, workforce administration, or operations support.

• Experience in attendance management, timesheet administration, or payroll support is an advantage.

Skills & Competencies

• Good proficiency in Microsoft Excel and other Microsoft Office applications.

• Familiarity with Time & Attendance Systems, HRIS, or workforce management systems.

• Strong attention to detail and accuracy in handling employee records and data.

• Good communication and interpersonal skills.

• Strong organizational and time management skills.

• Ability to multitask and work effectively in a fast-paced manufacturing or operational environment.

• Good problem-solving skills and ability to handle confidential information professionally.

What your background should look like

Typically requires 3-4 years of related work experience. Requires high school diploma. Completion of an AA degree or equivalent is preferred.

Competencies