ADMINISTRATIVE SUPPORT V

Job Overview

Engages with development and mentorship in major administrative procedures and activities and ensures organizational goals are achieved while upholding the best practices.

Job Requirements

• Maintaining rapport with key stakeholders and providing suggestions in developing and updating administrative policies, procedures, and guidelines to guide employee actions.
• Collaborating cross-functionally to understand their needs and interdependencies and aligning administrative processes with corporate strategies and goals.
• Evaluating existing administrative systems and processes, making necessary improvements, and developing best practices documentation.
• Providing support and guidance on major administrative activities and procedures; managing the administrative team and associated budget.
• Document filing and records management
• Preparation and Support of overall facility issuance of Purchase request (Raise PR) in SAP & Snow system
• Follow up on issuance of Purchase Orders
• Preparation and follow up of Good Receive (GR) to warehouse for invoice and payment processing
• Meeting room bookings
• Visitor management
• Coordination of office supplies and stationery
• General office coordination and support

Security perspective, administrative support can include:

• Managing employee and contractor access requests.
• Processing access card issuance, replacement, and termination.
• Maintaining security records and documentation.
• Coordinating visitor registration and access approvals.
• Scheduling security training and awareness programs.
• Tracking incident reports and corrective actions.
• Supporting security audits and compliance documentation.
• Managing security-related correspondence and reports.
• Coordinating with vendors for security systems and services.
• Maintaining databases for badges, keys, and access permissions.

What your background should look like,

• Typically requires more than 6 years or more of related work experience field or equivalent.

Competencies