Administrator - Facility

Supervise and coordinate day-to-day admin activities, liaise and establish sound business relationships with end-users, authorities, and colleagues, and ensure that ATG–FM operations runs smoothly.

Functional roles and responsibilities

• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues.
• Liaise with the various government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office, and Dubai Land Department as and when required.
• Provide all other services and functions that may enhance and cater to more wholesome delivery of services.
• Handle petty cash and the process associated to ensure adequate money is available at all times.
• Raise and follow up on LPO’s from receiving quotations to ensuring payment.
• Follow up with vendors for various issues including arranging visits, quotations, invoices, reports, etc.
• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team.
• Maintain all documentation for the FM team, including drawings, contracts, manuals, etc.
• Draw up the contracts and follow through till signatures of all parties.
• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes.
• Archive FM documents to ensure quick recovery of data.
• Maintain FM SharePoint folder to ensure all relevant information is available readily and easily.

Education/certification and continued education

Graduate degree/diploma

Years of experience

2 to 3 years of relevant work experience

Knowledge and skills

Good communication and interpersonal skills