Administrator, Operations Support

Position Title: Operations Support Administrator
Division: GA
FLSA: Non-Exempt

About CES Power
Founded in 2000 and headquartered in Las Vegas, NV, CES Power LLC has a multi-decade track record of providing reliable and safe power solutions to its blue-chip customer base, including at the world's most complex and highest profile events. The Company offers a full range of technology-driven, sustainability-focused power services to the broadcasting, entertainment, and industrial sectors.

We exist to create the best possible experience for our customers, and we know that starts with creating exceptional work experience for our employees. We’re committed to building a workplace where everyone can do their best work and feel supported to be their best. Learn more at www.cespower.com.

CES is a portfolio company of Allied Industrial Partners, LLC, a middle-market private equity firm that thematically invests in high-growth companies within various industrial subsectors, including industrial rentals, manufacturing, distribution, environmental services, and critical infrastructure. For more information, visit www.alliedindustrialpartners.com

Operations Support Administrator
CES Power Operations Support Administrator provides support to company through scheduling and analysis of company resources. As an Operations Support Administrator, the individual will work sales and operations to communicate and coordinate manpower and equipment to individual event specifications.

Primary Job Role

1. Coordinate driver travel arrangements, including flights, hotels, rental cars, and other transportation needs.
2. Reconcile driver receipts following trips, ensuring accurate documentation and timely submission.
3. Perform data entry and maintain accurate information across various rental, service, fleet, and company systems.
4. Assist with rental and service administrative tasks, including preparing paperwork, tracking equipment, and updating records.
5. Maintain and organize equipment documentation to ensure required paperwork is current and properly placed in trucks and trailers.
6. Compile, organize, and distribute documents and PDFs using Adobe Acrobat Pro, including combining, editing, and preparing files as needed.
7. Provide administrative support using Microsoft Office, Excel, SharePoint, Outlook, Teams, and other company systems; strong Excel skills required.
8. Assist with local administrative errands as needed, such as DMV visits, delivering or picking up documents, and other business-related tasks.
9. Manage multiple priorities and requests simultaneously, often working under tight deadlines while maintaining a high level of accuracy and attention to detail.
10. Provide general administrative support to rental, service, fleet, and operations as needed, with responsibilities varying based on current business needs; occasional availability outside normal business hours may be required.

Working Environment

• Updating of Knowledge: Job requirements occasionally change requiring re-training to stay current every 3-5 years.
• Problem Solving: Job requires basic problem solving ability, established examples / guidance
• Creativity: Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.
• Autonomy: Job is not normally monitored, but overall objectives are clearly defined. Use of discretion in how the work is done, setting priorities and decision making is encourage. More emphasis is placed on achieving the desired outcome, not controlling the process.
• Stress Load: Occasional exposure to these stresses (less than 20% of the time)
• Workload Fluctuation: Job involves occasional changes in priorities, complexity and/or quantity of work
• Work Schedule: Work is typically performed during normal business hours with occasional requirements to work nights, holidays or weekends.
• Organizational Impact: A person’s performance in this job has considerable immediate impact on expense, efficiencies or achievement of overall department objectives.
• Supervisory Responsibility: Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team)

Environmental Conditions
• "NA": Not Applicable
• "O": Occasionally - (up to 3 hours/day)
• "F": Frequently - (3-6 hours/day)
• "C": Constantly - (6-8 hours/day)
F: Inside conditions: Protection from weather but not necessarily from temperature change.
O: Outside environmental conditions: No effective protection from weather.
NA: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.
NA: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.
NA: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level
NA: Vibration: Exposure to oscillating movements of the extremities of whole body.
NA: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals.
NA: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.
NA: Oils: There is air and/or skin exposure to oils and other cutting fluids.
NA: Air particulates / contaminants: the worker is required to wear respirator.

CES POWER LLC, IS AN EQUAL OPPORTUNITY EMPLOYER