Administrator- Philadelphia Port Operations

About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Philadelphia Port Operations Administrator supports the daily and long-term operation of the Vehicle Processing Center by coordinating production planning, vessel planning, inventory requirements, customer demand, labor requirements, and operational reporting. This position works closely with the General Manager and site leadership to develop production plans based on customer requirements, vessel schedules, available inventory, tender requirements, processing capacity, and anticipated labor needs.
Responsibilities

• Prepare and distribute the PH Port Availability Report each morning before the start of operations.• Develop and maintain the Daily Production Plan based on available inventory, customer demand, tender requirements, processing requirements, and operational capacity.• Prepare and maintain the Weekly ANT Report, including vehicle aging and applicable inventory trends.• Review available inventory, aging units, holds, campaigns, customer priorities, and tender requirements when establishing the production plan.• Establish planned daily production volumes and processing priorities by customer and/or operational area.• Maintain visibility of upcoming vessel schedules and anticipated discharge volumes.• Incorporate vessel activity into production and capacity planning.• Identify upcoming increases or decreases in workload that could affect production or staffing.• Develop anticipated labor requirements based on the approved production plan and expected workload.• Coordinate planned labor requirements and significant workload changes with the labor provider.• Provide Operations leadership with a clear daily outlook before production begins.• Escalate potential inventory, capacity, labor, vessel, or customer-related concerns that could impact the day's operation.• Monitor actual production performance against the Daily Production Plan.• Track progress toward established production targets throughout the operating day.• Identify production shortfalls, bottlenecks, or significant deviations from plan.• Communicate performance concerns to the Operations Manager and appropriate leadership.• Update production forecasts when operational conditions or customer requirements change.• Monitor vehicle availability and inventory movement throughout the day.• Monitor tender activity and identify potential risks to customer requirements.• Compare planned labor requirements against actual production activity and workload.
• Assist Operations leadership with determining when production priorities or labor requirements should be adjusted.• Maintain historical production, inventory, vessel, and labor data to support future planning.• Provide end-of-day or other required production performance reporting.• Analyze plan-versus-actual results to improve future production planning and forecasting.• Provide administrative and operational planning support for Lucid operations.• Assist with Lucid inventory, production, charging, tender, reporting, and other operational requirements as assigned.• Support enhancements, testing, implementation, and continuous improvement of VLMS and other operational systems.• Support development and enhancement of the Shuttle App and related transportation or employee-movement tools.• Identify opportunities to improve operational reporting, system functionality, data accuracy, and workflow efficiency.• Assist with testing new system functionality and provide operational feedback to IT and system-development teams.• Support special customer projects, campaigns, new programs, and operational initiatives.

Compensation Range
$70,000 - $85,000 Per Year (Subject to Compensation Study Upon Candidate Selection)
Benefits of working at GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy
Skills

Proficient with PC and advanced knowlege of Microsoft Excel
Various specialty soft3wsare and servers such as AS400, iVELES, ITMS, SAP, GPQMS, GPPM, WebDCS, and KIa PUP System desired
Ability to create, read, comprehend and interpret documents, such as, operating and maintenance instructions and procedure manuals
Excellent written and verbal skills
High analytical math skills
Ability to communicate effectively before groups of customers or employees of organization

Education & Experience
Required Qualifications

High School Diploma/G.E.D.
3-5 Years of Logistics, Operations, Transportation experience

Preferred Qualifications

Bachelor's Degree
4-7 Logistics, Operations, Transportation experience
1-3 years supervisory experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Stand/walk
Carry/lift up to 20 pounds

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure
This position will be located in Philadelphia, PA

• Please note this position is expected to be relocating to the Buckhead area in early fall.

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.