Asset Management Analyst

TITLE: Asset Management Analyst

REPORTS TO: Director of Asset Management

DEPARTMENT: Asset Management

STATUS: Regular, full-time (40 hours/week)

FLSA STATUS: Non-Exempt

WAGE RANGE: $37.83 – $41.17/hour

GRANT FUNDED: No

UNION POSITION: Yes

LOCATION: 145 Taylor Street, San Francisco

SCHEDULE: Hybrid, 3 days on site, 2 days remote

SUMMARY

The Asset Management Analyst supports the Asset Management Department, including the Director of Asset Management and the Asset Managers, in overseeing TNDC’s varied and complicated affordable housing portfolio.

This role primarily helps evaluate property performance; supports budgeting and forecasting; manages funder relationships, and reports to stakeholders. This position assists with audit preparation, data compilation and analysis, new development project hand-off to asset management, and capital planning activities to support the portfolio. The Analyst contributes to long-term asset strategies that preserve and strengthen our communities. This role handles multiple tasks, many with specific deadlines, across the entire portfolio of TNDC properties and works with all members of the Asset Management Team. This role handles multiple time-sensitive projects simultaneously.

The Analyst also contributes to the overall organization and effectiveness of the Asset Management division, including maintaining file organization and naming conventions, supporting administrative processes, and helping ensure efficient day-to-day operations. This type of work will occupy no more than 25% of the Analyst’s overall role and responsibility.

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

ESSENTIAL DUTIES

Portfolio Performance and Operations

• Provide analytical and operational support across the Asset Management department and its affordable housing portfolio, including portfolio and property-specific data requests, compilation, and analysis as needed.
• Support monitoring of property performance against annual asset management plans, budgets, and long-term asset strategies. Participate in interdepartmental meetings to review portfolio performance and maintain up-to-date notes, data, and variance analysis to help track progress.
• Help maintain individual asset management plans and support Asset Managers in tracking progress toward strategic goals, including recapitalizations and property repositioning plans, refinancings, and other asset-level transactions.
• Assist with evaluating and planning affordability compliance milestones, including properties approaching the end of affordability periods, to support preservation strategies and long-term asset decision-making.
• Provide support for lender and investor-related compliance and reporting and governmental filings pertaining to the portfolio, manage relationships with asset management reporting points of contact for multiple funders and public agencies.

Financial Analysis, Reporting, and Strategic Support

• Collect and centralize monthly and quarterly financial results for the Asset Management Team, including variances to budget, trends, and key operating metrics. Maintain relationships with internal TNDC stakeholders including Accounting/Finance staff and Property Operations staff to ensure portfolio data is accurate and up to date. Limited analysis of data to support Asset Managers may be required.
• Maintain internal asset management reports, dashboards, and performance summaries. Maintain databases of key portfolio performance indicators and prepare briefings on data and trends to Asset Management staff.
• Play a direct role in supporting asset-level transactions such as refinancings, limited partner exits, recapitalizations, property re-positionings, and other strategic initiatives.
• Lead property tax administration and protest processes, including exemption applications, tracking deadlines, and assisting with filings and follow-up.
• Manage requests to and from funding stakeholders, with the support of Asset Managers, such as reserve withdrawals, rent increases, and periodic reporting.
• Assist the Asset Management Team in annual responsibilities associated with completion of year-end financial reports and audits; maintain relationships with Accounting Staff and third-party auditors.

Administrative Support for Cross-Functional Teams

• Participate in a support role in transactional asset management activities that support new real estate development projects and portfolio recapitalization activities, including management of documents and recording of restrictions and special requirements during the hand-off process from the Housing Development Team to Asset Management.
• Coordinate with Accounting, Compliance, and Property Management departments to ensure timely and accurate data for reporting and decision-making.
• Lead and/or support ad hoc projects for the Asset Management and other departments, as needed.
• Transfer data into annual reports, budgets, and Real Estate Owned (REO) schedules.
• Maintain workflow trackers.
• Organize and maintain electronic and hard-copy files for key documents .
• Other duties as requested.