Assistant Officer, Administrative
Summary
Provides administrative support to the HSE department, handling documentation, record-keeping, inventory, and staff onboarding/offboarding in a marine engineering company.
Position Summary
- Provides essential administrative and clerical support to HSE department.
- Provides necessary support in terms of documentation and record keeping for activities related to HSE.
Tasks and Responsibilities
- Compile, prepare and submit daily attendance timesheet records for all HSE personnel in a timely manner.
- Administer and follow up on all Purchase and Service requests with relevant dept arising from HSE related items.
- Monitor and replenish inventories of basic stationeries required for daily HSE operations.
- File, scan and organize physical and digital dept records and ensuring data privacy compliance.
- Prepare and facilitate onboard and offboarding of HSE staff.
- Registration and security clearance for all visitors to HSE department.
- Ensuring all payments for items and services rendered to HSE promptly handled in due fashion.
Job Requirements
- 2 –4 years experience in admin or clerical role, ideally within Marine industry.
- Meticulous and thorough in terms of data management
- Ability to function with MS Office Suite, SAP and other office support functions.