Assistant Project Manager / Operations Coordinator
Summary
Remote operations role supporting project managers for a U.S.-focused team: coordinating timelines, deliverables, and follow-ups, maintaining project systems in Notion, building Excel trackers and reports, and reviewing invoices and records while liaising with vendors and clients. Requires near-native English and Pacific business-hours availability.
Position Details:
- Job Title: Assistant Project Manager / Operations Coordinator.
- Location: Remote from Latin America.
- Position Type: Full-time.
- Salary: $1,500–$1,750 USD/month, depending on experience.
- Schedule: Monday–Friday, business hours Pacific Time.
Key Responsibilities:
- Support Project Managers with day-to-day project coordination and operational tasks.
- Communicate professionally with vendors, subcontractors, clients, and internal stakeholders.
- Track project timelines, deliverables, pending tasks, and follow-ups.
- Maintain and update project management systems, especially Notion.
- Organize project documentation, contracts, proposals, invoices, and operational records.
- Maintain detailed Excel spreadsheets, trackers, reports, and data records.
- Review invoices, accounts, and financial records for accuracy.
- Assist with scheduling, administrative support, and project follow-up activities.
- Help ensure projects remain organized, compliant, and on schedule.
- Collaborate closely with project managers and company leadership on operational initiatives.
Must-Have Requirements:
- Native or near-native English, both written and spoken.
- Strong professional communication skills, especially by phone and email.
- Strong hands-on experience using Notion for project tracking, workflows, documentation, databases, and task management.
- Strong Excel skills, including maintaining trackers, organizing reports, working with formulas, and reviewing data for accuracy.
- Experience in project coordination, operations coordination, administrative support, or a similar role.
Preferred Qualifications:
- Experience working with vendors, subcontractors, or external service providers.
- Previous experience in facilities services, construction, maintenance, operations, or property-related services.
- Basic accounting or bookkeeping knowledge.
- Familiarity with contracts, invoicing, procurement, or vendor management workflows.
- Experience supporting U.S.-based companies or clients.
Location: Remote - Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominican Republic, Ecuador, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay, Venezuela
Skills required for this job:
- Basic accounting functions
- Bookkeeping
- Invoicing
- Microsoft Excel
- Notion
- Operational coordination
- Procurement
- Project coordination
- Vendor management