Back-Up Admin Coordinator

Position Summary

The Backup Administrative Coordinator (BUAC) provides support for the store’s administrative and financial operations while serving as a backup to key administrative functions. This position helps ensure accurate financial reporting, payroll processing, accounting practices, cash handling procedures, and personnel documentation. The BUAC works closely with store leadership and department managers to maintain compliance with company policies and support efficient store operations.

Key Responsibilities Administrative Operations

• Provide backup support for all store administrative functions.
• Assist with payroll processing, timekeeping review, and attendance tracking.
• Maintain employee records and personnel documentation in accordance with company policies.
• Process and file reports, invoices, and other required store documentation.
• Support hiring, onboarding, and administrative employment processes.
• Ensure records are maintained accurately and confidentially.

Financial & Accounting Support

• Assist with daily cash office procedures and cash accountability.
• Verify, reconcile, and balance financial transactions.
• Support store accounting functions, including deposits, invoices, and reporting.
• Ensure compliance with company financial controls and audit requirements.
• Investigate and resolve discrepancies in financial records when necessary.

Human Resources Support

• Assist associates and management with payroll and personnel inquiries.
• Support new hire paperwork and employee record maintenance.
• Help coordinate training records and compliance documentation.
• Maintain confidentiality of all employee and company information.

Customer & Store Support

• Provide professional and courteous customer service when needed.
• Support store management with various operational and administrative projects.
• Assist in coordinating communication between departments and store leadership.
• Help ensure company policies and procedures are consistently followed.

Compliance & Safety

• Follow all company policies, procedures, and labor regulations.
• Maintain confidential information in a secure manner.
• Support compliance with payroll, accounting, and personnel record requirements.
• Adhere to all workplace safety and security standards.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, bookkeeping, accounting, payroll, or retail office experience preferred.
• Strong organizational and time management skills.
• Knowledge of payroll, scheduling, and accounting processes preferred.
• Proficiency with computer systems and Microsoft Office applications.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Frequent use of computers, keyboards, and office equipment.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to move throughout the store to support operational needs.
• Flexible scheduling availability, including weekends and holidays as business needs require.

Success Factors

• High level of integrity and confidentiality.
• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Ability to meet deadlines in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Dependable, professional, and results-oriented.