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Albertsons

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Backup Administrative Coordinator

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Position Summary

The Back Up Administrative Coordinator (BUAC) supports store administrative and operational functions by assisting with hiring, onboarding, scheduling, payroll, and general office duties. This role serves as a backup to the Administrative Coordinator, ensuring continuity of administrative processes while maintaining compliance, organization, and efficiency.

Key Responsibilities Administrative Support

  • Assist with daily administrative functions, including filing, data entry, and record keeping
  • Maintain accurate and organized personnel and store records
  • Support communication between departments and store leadership
  • Ensure confidentiality of all employee and company information

Hiring & Onboarding

  • Assist with recruitment processes including scheduling interviews and candidate follow-ups
  • Support new hire onboarding, orientation, and paperwork completion
  • Ensure all hiring documentation is accurate and compliant with company standards

Scheduling & Payroll

  • Help maintain associate schedules and assist with updates or adjustments
  • Support payroll processes, including timekeeping accuracy and issue resolution
  • Monitor attendance and communicate discrepancies to leadership

Compliance & Processes

  • Ensure compliance with company policies, labor laws, and audit standards
  • Assist in maintaining required postings, certifications, and documentation
  • Support store audits and administrative reviews

Operational Support

  • Provide backup coverage for Administrative Coordinator as needed
  • Assist with store communications, meetings, and reporting
  • Support special projects, store initiatives, and events

Qualifications

  • High school diploma or equivalent required
  • Previous administrative, retail, or clerical experience preferred
  • Strong organizational and time management skills
  • High attention to detail and accuracy
  • Proficient in basic computer systems and office software
  • Ability to handle confidential information with professionalism

Physical Requirements

  • Ability to sit or stand for extended periods
  • Frequent use of computer and office equipment
  • Occasional lifting of up to 25 lbs

Work Environment

  • Retail store environment with office-based administrative duties
  • May require flexible scheduling based on store needs
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