Bid Manager

Job Description: Bid Manager

Job Title: Bid Manager

Department: Sales / Business Development

Experience: 5 - 10 Years

Location: Hyderabad

Employment Type: Full - Time

Job Summary:

We are looking for an experienced and detail - oriented Bid Manager to lead the end - to - end bid management process, including RFP/RFI responses, proposal development, tender submissions, and coordination with internal stakeholders. The ideal candidate will have strong proposal - writing, project management, commercial, and communication skills, with the ability to deliver high - quality, compliant, and competitive bids within strict deadlines.

Key Responsibilities:

- Manage the complete bid lifecycle, from opportunity identification and qualification to submission and post - submission follow - up.

- Review and analyze RFPs, RFIs, RFQs, tenders, and other client requirements.

- Coordinate with Sales, Business Development, Delivery, Finance, Legal, HR, and technical teams to gather relevant inputs.

- Develop compelling proposals, bid responses, executive summaries, presentations, and supporting documentation.

- Prepare bid plans, submission schedules, compliance matrices, and responsibility assignments.

- Ensure all bid documents meet client requirements, quality standards, and submission deadlines.

- Manage pricing inputs, commercial proposals, costing, and approvals in coordination with relevant stakeholders.

- Identify risks, gaps, and opportunities to improve proposal competitiveness.

- Maintain a repository of proposal templates, case studies, company credentials, and reusable content.

- Track bid progress, maintain bid status reports, and provide regular updates to management.

- Conduct post - bid reviews and maintain records of win/loss analysis.

- Ensure confidentiality, accuracy, and consistency across all submitted documents.

Required Skills and Qualifications:

- Bachelor's degree in Business Administration, Marketing, Engineering, or a related discipline.

- 5 - 10 years of experience in bid management, proposal management, tender management.

- Proven experience managing RFP/RFI/RFQ responses and complex proposal submissions.

- Excellent written and verbal communication skills.

- Strong business writing, editing, documentation, and presentation skills.

- Experience coordinating with cross - functional teams and senior stakeholders.

- Strong organizational skills and the ability to manage multiple bids simultaneously.

- Proficiency in MS Office, Excel, PowerPoint, and document management tools.

- Understanding of commercial proposals, pricing, compliance requirements, and contract documentation.

- Mandatory government tenders, e - procurement portals, and public - sector bidding, where applicable.

Preferred Qualifications:

- Experience in IT services, software development, consulting, or technology companies.

- Exposure to India bidding processes.

- Knowledge of government tenders, e - procurement portals, and public - sector bidding, where applicable.

- Familiarity with CRM tools, proposal automation platforms, and AI - based proposal development tools.

- Experience tracking bid performance metrics and improving win rates.

Key Performance Indicators (KPIs):

- On - time submission rate.

- Bid compliance and documentation accuracy.

- Proposal quality and stakeholder satisfaction.

- Bid - to - win ratio.

- Turnaround time for proposal preparation.

- Effectiveness of bid planning and coordination.

Ideal Candidate Profile:

The ideal candidate is proactive, commercially aware, detail - oriented, and capable of managing multiple high - priority bids independently while collaborating effectively with sales, technical, and leadership teams.