Bid Specialist

Bid Specialist

Position summary

Prepare designs, takeoffs, cost estimates, and final bids for assigned builders and communities. Own cabinet assignments from initial layout through complete pricing and final bid preparation as required. Assignments cover cabinets, countertops, flooring, tile, appliances, lighting, and window treatments, based on department needs and specialty.

Key responsibilities

• Review plans, specifications, builder standards, layouts, and bid requirements to confirm scope and identify missing information.
• Complete takeoffs for materials, labor, and installation, including base plans, options, and upgrades. Include cabinet panels, fillers, trim, hardware, and accessories as required.
• Prepare estimates and bid worksheets using approved products, quantities, labor rates, waste factors, and applicable installation accessories.
• Coordinate with the Sales Assistant to obtain and verify vendor pricing, multipliers, freight, taxes, and quote validity.
• Apply approved pricing from Account Executive obtained through the Sales Assistant
• Create cabinet layouts, elevations, and renderings as required. Verify dimensions, appliance openings, clearances, and manufacturer requirements; flag field verification needs.
• Prepare final bids with pricing by plan and option, inclusions, exclusions, assumptions, and alternates. Confirm designs, material lists, and pricing agree before department lead review.
• Manage assigned deadlines, update the bid log, and participate in weekly meetings. Communicate progress, missing information, and delays promptly.
• Revise both designs and estimates for plan changes, addenda, and rebids; document changes and coordinate impacts across related scopes.
• Identify value engineering opportunities and prepare cost comparisons for review and approval.
• Maintain organized designs, takeoffs, quotes, pricing worksheets, and final bids. Coordinate awarded work turnover with sales and operations and resolve discrepancies.
• Check calculations and scope coverage before review; follow department procedures and cross-train on additional scopes as assigned.

Qualifications

Construction estimating and cabinet design experience, preferably with residential builders. Proficiency in cabinet design software, Excel, estimating tools, and plan interpretation. Knowledge of cabinet products, installation requirements, and material and labor pricing. Strong accuracy, organization, communication, and deadline management; willingness to cross-train across scopes.

PHYSICAL REQUIREMENTS:

• Ability to sit and/or stand for extended periods of time
• Ability to work on a computer for extended periods of time
• Ability to communicate by phone, email, and in person
• Ability to review documents, reports, contracts, bids, and pricing information
• May occasionally be required to visit construction sites, communities, vendor locations, or other company locations
• Must be able to occasionally lift up to 25 lbs.

BENEFITS:

• Medical, Dental and Vision coverage
• 401K
• Paid Holidays
• Vacation and Personal Time
• Employee Appreciation Events

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned as needed by the business.

"Flooring Services and our affiliated entities are proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.