Billing & Administrative Assistant
- Provide accurate and timely administrative and financial support to facility operations.
- Ensure invoicing, purchasing, payables, and financial transactions are processed accurately and on time.
- Maintain accurate ERP records and support monthly financial reporting and reconciliation.
- Improve coordination between Operations, Finance, Sales, customers, and vendors.
- Support efficient facility operations through strong organization, documentation, and follow-through.
- Maintain compliance with NOV policies, procedures, and financial controls.
Process, maintain and submit customer invoices per system guidelines within required deadlines
Create invoices according to company policy if required
Merge, scan and upload all customer folders to company data base
Maintain and update customer info as needed (Customer name, address, mergers, etc.)
Communicate with customers regarding payment status and resolve payment disputes
Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis
Assist with managing accounts payables
Set up and maintain vendors
Issue purchase orders and process vendor invoices for payment
Record, update and maintain monthly expenses
Maintain and report unbilled revenue report monthly
Assist with maintaining employee timesheets
Manage facility accounting and financial reporting
Perform work related tasks as assigned (Ex. Scan, file, etc.)
Comply with all NOV Company and HSE policies and procedures
Excellent verbal and written communication skills
Proficiency in Microsoft Office
Proficient in ERP systems (JD Edwards preferred)
Ability to work independently and in a fast-paced environment
Ability to anticipate work needs and interact professionally with customers
Excellent organizational skills and attention to detail
High School Diploma or GED3+ years of experience in accounting
Background in Finance a must