Billing Specialist

Job Overview

Division Reports Trucking

Koch Companies Billing Manager

Employee Classification Weekly Hours

Full Time 40

Position Details

Job Summary

The Billing Specialist is responsible for ensuring accurate and timely invoicing across Koch Trucking’s divisions and fleets. This role requires exceptional attention to detail and strong proficiency in Microsoft Excel. You’ll work in a structured office environment and be expected to manage high volumes of data efficiently, supporting both internal teams and external customer needs.

Essential Job Functions

• Scan, and index trip documents for billing
• Generate and audit invoices with a strong focus on accuracy
• Maintain rate books and fuel surcharge data for customer accounts
• Monitor invoice runs and prepares documents for mailing
• Collaborate with Accounts Receivable to resolve billing disputes
• Respond to customer calls and emails and provide proof of delivery (POD)
• Track billing totals and bank deposits; compile daily reports
• Ensure invoices are emailed or mailed in a timely and accurate manner

Secondary Job Functions

• Serve as a representative of the Company, displaying courtesy, tact, consideration, and discretion in all interactions with other members of the Koch community, customers and with the public.

• Cross training as required.
• Perform additional duties and projects as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Working Conditions

• Temperature regulated office environment

Supervisory Responsibilities

• None