Bookkeeper Part-Time

Employment Status: Part-Time (20 hours a week)

FLSA Status: Non-Exempt (Hourly)

Schedule: Tuesday-Friday (10am to 3pm)

Reports to: Pastor

Summary:

The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, accounting, basic human resources functions, and administrative support.

Essential Functions

Accounting/Bookkeeping

• Provides Bookkeeping, Payroll, and Human Resources support for the parish.
• Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
• Maintains accounts payable/receivable, payroll, deposit and financial records.
• Posts deposits of contributions, donations, and other receipts in accounting system.
• Prepares change boxes for special activities and accounts for monies.
• Maintains accounting records; posts receipts and expenditures to proper accounts and prepares a variety of financial reports.
• Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
• Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
• Prepares financial budget and reports for pastor approval and prepares status reports for staff.
• Monitors budget to actual performance.
• Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
• Coordinates all financial reports and letters with the local Pastor
• Oversee electronic giving (credit card, online, ACH, etc) records and deposits.
• Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
• Assists in facility rentals and take payments as needed.
• Attends Finance council meetings.
• Preparation: Reconciliation of monthly organization financial reports.
• In cooperation with Finance council, develop & administer policies and procedure concerning the use of the parish properties & facilities.
• Review and approve contracts & service agreements as necessary.

Human Resources Duties

• Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner.
• Responsible for providing Pastor appropriate time report registers for review and approval.
• Ensures employee records are always current and accurate in HRIS system.
• Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate.
• Assist Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation.
• Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner.

Other Requirements

• Assists other office personnel in completing duties as needed.
• Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned.
• Ability to establish and maintain effective working relationships.
• Exceptional communication and collaboration skills.
• Strong organizational and time management skills.
• Ability to work in fast-paced environment.
• Always maintain confidentiality.
• Supports and upholds the philosophy of Catholicism and the mission of the parish.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.