Business Office Supervisor

Acadian Companies
JOB DESCRIPTION
Job Title:	Business Office Supervisor
Alternate Job Title(s):
Division/Department:	SMS
Status:	Non-Exempt
Performance Appraisal Type:	Support

JOB SUMMARY: Supervise, plan and coordinate the activities and operations of the payroll and billing department. Meet with the staff to identify and resolve problems; assign work activities and projects. Monitor work flow, review and evaluate quality of work to ensure accurate payroll and billing products. Work with employees to correct deficiencies; implement discipline procedures. Monitor compliance of customer contract provisions.

DUTIES AND RESPONSIBILITIES: This job description is not intended, nor should it be construed, to be an all-inclusive list of responsibilities, duties, skills or working conditions associated with the job. It is intended to be a general description of the essential duties and requirements common to positions of this type and may be subject to change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Support Director of Finance with supervision of payroll, billing, and collections.
2. Implement and guide payroll/billing on any new processes/efficiencies created.
3. Develop appropriate management and reporting tools to measure performance.
4. Assist with preparation of month end accruals and journal entries.
5. Provide employee training.
6. Assist with system implementations and transitions (Epicor, QB, LES, etc.).
7. Assist with preparation of the annual budget.
8. Assist with Annual Audit

QUALIFICATIONS:

1. BS in Accounting, Finance, or Management preferred, or 5 years equivalent work experience managing billing/payroll processes.
2. Basic knowledge of principles and practices of accounting.
3. Ability to manage a computerized payroll reporting method maintaining employee confidentiality as mandated by HIPPA guidelines.
4. Knowledge of Federal Guidelines and Employee Labor Laws as it pertains to the principles of supervision and payroll guidelines.
5. Ability to provide constructive performance reviews to staff sharing the vision and goals of SMS.
6. Communicate clearly and concisely, both orally and in writing.
7. Knowledge of databases, spreadsheet, and programs utilized by SMS.

INTERPERSONAL REQUIREMENTS:

1. Maintain social, ethical and organizational norms.
2. Achieve accomplishment of all task details, no matter how small.
3. Maintain good personal motivation; develop a sense of ownership of job tasks and results.
4. Must have a sense of urgency for all work performed.
5. Ability to work under the pressure of meeting strict deadlines.
6. Excellent interpersonal and communication skills.